The Senior HR Specialist manages HR operations including recruitment, onboarding, employee relations, benefits administration, and compliance while supporting organizational HR initiatives.
About the organization
A well-established, community-focused financial institution headquartered in the Bay Area, known for its personalized banking services and long-standing commitment to local communities. The organization offers a full range of financial products including personal and business banking, mortgage lending, and wealth management. It distinguishes itself through relationship-based service, local decision-making, and support for regional economic growth through philanthropic initiatives and community engagement.
Position Overview:
The Senior HR Specialist supports the day-to-day operations of the Human Resources department. This position assists with a wide range of HR functions, including recruitment, onboarding, employee relations, benefits administration, HRIS maintenance, and compliance. The role serves as a key resource for employees and management, ensuring that HR policies and procedures are implemented effectively and consistently.
Roles and Responsibilities:
Qualifications:
A well-established, community-focused financial institution headquartered in the Bay Area, known for its personalized banking services and long-standing commitment to local communities. The organization offers a full range of financial products including personal and business banking, mortgage lending, and wealth management. It distinguishes itself through relationship-based service, local decision-making, and support for regional economic growth through philanthropic initiatives and community engagement.
Position Overview:
The Senior HR Specialist supports the day-to-day operations of the Human Resources department. This position assists with a wide range of HR functions, including recruitment, onboarding, employee relations, benefits administration, HRIS maintenance, and compliance. The role serves as a key resource for employees and management, ensuring that HR policies and procedures are implemented effectively and consistently.
Roles and Responsibilities:
- Coordinate job postings, candidate screening, interview scheduling, and communication with applicants.
- Assist hiring managers throughout the recruitment process, ensuring a smooth and efficient experience.
- Prepare and send offer letters, background checks, and onboarding documentation.
- Facilitate new hire orientation and support onboarding activities.
- Employee Support & Relations
- Serve as the first point of contact for HR-related questions from employees.
- Provide guidance on policies, procedures, and HR tools or systems.
- Escalate employee concerns appropriately while maintaining confidentiality and professionalism.
- Help support a positive workplace culture and employee engagement efforts.
- HRIS & Records Management
- Maintain accurate employee data in the HR Information System (HRIS) and other databases.
- Ensure timely updates for new hires, terminations, promotions, and changes in compensation or status.
- File and maintain confidential personnel records in compliance with legal requirements.
- Benefits & Payroll Support
- Assist with benefits enrollment, changes, and inquiries related to health, dental, vision, life insurance, and other programs.
- Support annual open enrollment processes.
- Partner with payroll to ensure accurate processing of timekeeping, lunch premiums, deductions, and other payroll-impacting changes.
- Compliance & Reporting
- Ensure HR practices are compliant with federal, state, and local employment laws.
- Assist with audits, employee file reviews, and mandatory reporting.
- Support workplace safety and leave administration (FMLA, ADA, etc.).
- Projects & General Support
- Participate in HR initiatives such as performance review cycles, engagement surveys, training programs, and DEI efforts.
- Assist in planning and executing employee events, recognition programs, and other HR-led activities.
- Continuously identify and recommend process improvements.
- Other projects as assigned by management.
Qualifications:
- Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
- 3 to 5 years of experience in a generalist or coordinator-level HR role.
- PHR, SHRM-CP, or similar certification a plus.
- Financial Services experience a plus.
- Knowledge of California HR principles and employment law.
- Strong interpersonal and communication skills.
- High level of professionalism and confidentiality.
- Strong organizational skills with attention to detail.
- Ability to prioritize and manage multiple tasks in a fast-paced environment.
- Proficiency with HRIS platforms (e.g., ADP, Workday, BambooHR, Cornerstone) and MS Office Suite.
Top Skills
Adp
Bamboohr
Cornerstone
Hris Platforms
Ms Office Suite
Workday
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