Senior Administrative Assistant II

Revolution Medicines is a clinical-stage precision oncology company focused on developing novel targeted therapies to inhibit frontier targets in RAS-addicted cancers.  The company’s R&D pipeline comprises RAS(ON) Inhibitors designed to suppress diverse oncogenic variants of RAS proteins, and RAS Companion Inhibitors for use in combination treatment strategies. As a new member of the Revolution Medicines team, you will join other outstanding Revolutionaries in a tireless commitment to patients with cancers harboring mutations in the RAS signaling pathway.

The Opportunity:

As an important member of the organization, you will provide high level administrative support for defined functional groups, their leadership teams and staff including:

• Heavy calendaring using Outlook, including the coordination of internal and external meetings/teleconferences along with corresponding logistics, room reservations, catering, audio-visual equipment set-up, and other support needs.

• Interaction with key partners in planning meetings and coordinating all logistics in partnership with functional leaders.

• Plan and coordinate necessary offsite meetings and/or conference attendance, including conference registration, hotel stays, meeting arrangements, catering, AV equipment, and other related requests to ensure successful meetings.

• Plan and coordinate domestic and international travel details including flights, VISA applications, travel documents, car transports, hotel bookings, restaurant reservations and other travel related needs; this may require evening or weekend support, depending on the travel requirements.

• Provide consolidation, formatting, and/or numbering of PowerPoint presentation slides as requested.

• Handle recruitment and onboarding activities including all full-time, temporary, and consulting candidate interview scheduling for the functions supported, as well as coordinating 1st day of new hire planning w/HR and hiring manager.

• Coordinate consulting and/or master service agreements in partnership with legal to ensure they are in place and executed properly, including within approval limits, to support functional groups.

• Coordinate expense report processing and reconciliation of receipts and credit card statements for the most senior staff as needed.

• In partnership with other administrative staff, be a key team-player to provide overall general support as needed:

  • Assist with maintaining the kitchens, conference rooms, and general supplies.

  • Provide backup for seamless lobby coverage to receive deliveries, answer phones, and respond to visitors.

  • Maintain necessary filing systems as needed.

  • Support Company events in partnership with HR and admin team.

  • Support other projects and assignments as requested.

Required Skills, Experience and Education:

• Ten (10) + years executive level support experience.

• Ability to recognize and appropriately handle highly sensitive and confidential material and information.

• Strong organizational, project and time management skills; detail oriented.

• Ability to prioritize/multi-task projects and demands effectively.

• Willingness to support Revolution Medicines to succeed by thinking outside of the box and job description.

• Professional demeanor and team-player while maintaining positive, team-focused attitude.

• Proactive and excellent self-initiative.

• Excellent verbal and written communication skills.

Preferred Skills:

• Biotechnology experience highly preferred.

• Proficient with MS Word, Excel, PowerPoint, and Outlook calendar. Experience with applicant tracking systems highly preferred.