Our mission is to meet everyone where they're at on their mental health journey.

Operations Specialist

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Employer Provided Salary: $114,750-$135,000 Annually
Salary data is provided by the employer. Please note this is not a guarantee of compensation.

About Calm
Calm is on a mission to support everyone on every step of their mental health journey. With the #1 app for sleep, meditation and relaxation as well as a growing library of digital, evidence-based mental health programs, Calm offers trusted support for individuals and organizations alike. Our flagship consumer app provides personalized content and activities - featuring a range of experts and beloved celebrity voices - to help users manage stress, improve sleep and live mindfully. Our workplace and healthcare solutions offer a consumer-friendly approach to clinical content and HIPAA-compliant resources in order to drive positive health and business outcomes. Named a TIME100 Most Influential Company , Calm supports more than 150 million people and 3,500 organizations across seven languages and 190 countries.
What We Do
Calm is a leading mental health brand on a mission to support everyone on every step of their mental health journey. With the #1 app for sleep, meditation and relaxation, Calm's transformational content, rooted in science supports over 150 million people and 3,500 organizations across seven languages and 190 countries. Our industry-leading content library consists of Sleep Stories featuring beloved voices, meditations, mindfulness and focus exercises, movement and more. Calm is committed to expanding access to mental health resources by building solutions for enterprises and the healthcare industry that drive positive health and business outcomes. Our engaging solutions provide HIPAA-compliant resources, clinical programs, data and analytics tools, leadership and development workshops and more. To learn more, please visit
We are hiring remote workers for this role in the San Francisco Bay Area, Los Angeles, or NYC areas. At this time, only candidates in these locations will be considered.
What You'll Do
Calm is looking for a highly motivated and detail oriented professional to join us as our first Operations Specialist. You will play a key role in leading projects and strategic initiatives while managing the end-to-end process for Requests for Proposal (RFPs), utilizing resources to craft thoughtful responses and identifying areas where partnership is needed and executing thoughtful partnerships cross-functionally to craft compelling and valuable responses.
RFP / RFX Operations

  • Lead the RFX response process which will include RFPs, RFIs, and Questionnaires. This process is from inception through submission, ensuring accurate reflection from product, IT, security and compliance and in alignment with all proposal deadlines
  • Collaborate with Product, Security and other cross-functional teams to create content
  • Develop clear and concise content, ensuring accurate and up to date reflection of product and in alignment with RFP requirements
  • Ability to tailor proposal responses to address specific client needs and showcase our unique value proposition
  • Continuously improve our RFP process to ensure the most effective and efficient operations
  • Implement rigorous quality control processes of our RFP library (Loopio) ensuring that this is a trusted source of truth. This includes monitoring that accurate, approved and up to date information is reflected and outdated information is removed

Business Operations

  • Work with product teams to own, craft and deliver product release notes
  • Assist with strategic initiatives that range from being tightly managed to working autonomously
  • Planning and executing cross-functional projects. This includes determining milestones, creating deliverables, and reporting progress

Who You Are

  • Experience working in a large enterprise environment
  • Ability to work in a fast paced environment
  • Exceptional writing and editing skills with the ability to convey complex information in a clear and concise manner
  • Proven expertise in engaging with executive stakeholders, inclusive of writing executive level summaries
  • Strong project management skill with the ability to handle multiple projects simultaneously
  • Excellent interpersonal and communication skills for effective collaboration with cross-functional teams
  • Ability to build and maintain strong working relationships
  • Willingness to dive into anything - problem-solver mindset
  • Excellent organizational skills

Nice to Haves

  • Experience in RFP management and proposal writing
  • Experience creating executive-facing corporate deliverables

Minimum Requirements

  • This role typically requires 5+ years of related experience

The anticipated salary range for this position is $102,300 - $143,200. The base salary range represents the low and high end of Calm's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, experience and other qualifications. This role is also eligible for equity + comprehensive benefits + 401k + flexible time off.
Please note that Calm may leverage artificial intelligence technology in the application review process.
Calm is committed to providing reasonable accommodations for qualified individuals with disabilities, including disabled veterans. Please contact Calm's Recruiting team if you need a reasonable accommodation, assistance completing any forms, or to otherwise participate in the application process. You can reach the Recruiting team at [email protected]
We believe that mental health is health, and every person should be considered in the discussion. That's why we're proud to be an equal opportunity workplace, committed to providing equal employment opportunities to all applicants and employees regardless of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, medical condition, genetic information, military or veteran status, gender identity or expression, sexual orientation, or any other characteristic protected by applicable federal, state or local law.
Calm is deeply committed to diversity, equity and inclusion. We strive to create a mindful and respectful environment where everyone can bring their authentic self to work, and experience a culture that is free of harassment, racism, and discrimination.
Calm participates in e-verify. E-verify provides the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

  • Right to Work
  • E-Verify Participation


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What are Calm Perks + Benefits

Calm Benefits Overview

We're committed to supporting our team in every aspect of their personal and professional lives. That goes way beyond 'perk's. We offer a competitive benefits package for health, dental, and vision and give monthly stipends for health and fitness routines too. When we say PTO is "Take What You Need", we really mean it, whether that's a mental health day, or a trip around the world. Your home office should be as functional and inspirational as an in-person office. We'll give you a WFH stipend to help! Your family is a vital part of community too and that's why we offer baby bonding leave to all salaried employees. Calm can only grow if you do - so we offer great salary, equity, a 401(k), and even a generous extended learning budget. Our calendar of (virtual) social events ensures you always feel part of, and close with, the team, no matter where you are.

Volunteer in local community
Partners with nonprofits
Open door policy
OKR operational model
Team based strategic planning
Flexible work schedule
Remote work program
Dedicated diversity and inclusion staff
Mandated unconscious bias training
Diversity manifesto
Hiring practices that promote diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability insurance
Dental insurance
Vision insurance
Health insurance
Life insurance
Wellness programs
Mental health benefits
100 dollar wellness
Financial & Retirement
Company equity
Charitable contribution matching
Child Care & Parental Leave Benefits
Generous parental leave
Family medical leave
Vacation & Time Off Benefits
Unlimited vacation policy
Paid holidays
Paid sick days
Office Perks
Fitness stipend
To celebrate how Calm is working to make the world happier and healthier, employees are given the benefit of a $100 monthly wellness stipend to put toward their own happiness and health.
Home-office stipend for remote employees
Calm provides a $750 work from home budget to go towards creating a more comfortable and productive home workspace.
Professional Development Benefits
Lunch and learns
Promote from within
Continuing education stipend
Continuing education available during work hours
Paid industry certifications

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