(Remote) PMO & Communications Coordinator

Who we are:

Fidelity Life is a leading provider of financial security for middle market consumers. With a history of innovation, the company is redefining the life insurance industry with patented products and processes. Fidelity Life pioneered the use of predictive analytics to streamline the new business process and revolutionize the speed that policies can be issued. Established in 1896, Fidelity Life enjoys a long track-record of success and continues to build its reputation of sound fiscal management and customer-focused innovation.

In concert with Fidelity Life, eFinancial is an online and call-center-based insurance agency with a proven direct-to-consumer life insurance model. Using a proprietary and patented sales technology platform, eFinancial’s licensed agents help thousands of consumers each day with their unique life insurance needs – often with just a single phone call. To complement this channel, the company recently expanded to offer an entirely digital purchase experience.

Fidelity Life and eFinancial are part of iA Financial Group and are revolutionizing the life insurance industry to make protection more accessible and affordable for everyday Americans. With integrated marketing, product manufacturing, and controlled distribution, the enterprise is uniquely positioned to grow. 

Executive Communications and Presentation Development

• Develop, design, and refine executive‑level PowerPoint presentations for MBRs, QBRs, offsites, strategy sessions, and cross‑functional forums.
• Translate complex business and technical information into concise, visually compelling storytelling.
• Draft executive summaries, talking points, meeting notes, and communication materials.

Event and Meeting Coordination

• Coordinate logistics for leadership meetings, workshops, planning sessions, and offsites.
• Manage run‑of‑show documents, materials, seating charts, AV setup, and vendor coordination.
• Prepare and track agendas, timelines, and event deliverables.

PMO & Project Coordination Support

• Support PMO governance routines including RAID logs, project updates, status reporting, and intake workflows.

• Manage cross‑functional schedules, dependencies, and action item follow‑
• Assist Project Managers and Program Managers with documentation, tracking, and communications.

Operational Excellence

• Maintain SharePoint sites, Teams channels, and online project repositories.
• Develop and maintain standardized templates for presentations, reports, and project documentation.
• Help support organizational rhythms including operating cadences and planning cycles.

Stakeholder Engagement

• Serve as a connector across Technology, Operations, Distribution, Finance, and Product teams.
• Facilitate communication flow between leaders and project teams.
• Ensure timely alignment and follow‑through on cross‑departmental initiatives.

• 3–6 years of experience in PMO support, executive administration, communications, operations, or coordination roles.
• Advanced proficiency in Microsoft PowerPoint with demonstrated experience producing executive‑ready decks.
• Strong written communication skills with ability to distill and structure information clearly.
• Exceptional organizational skills and ability to manage multiple fast‑moving priorities.
• Experience coordinating events, leadership meetings, or workshops.
• Familiarity with PMO tools (Asana, Planview, Jira, SharePoint, Teams) is preferred.
• Experience in insurance or financial services is a plus.

• Executive Communication & Storytelling
• Project Coordination & Prioritization
• Stakeholder Management
• Event & Logistics Management
• Attention to Detail
• Problem Solving & Initiative
• Cross‑Functional Collaboration

We believe in taking care of our employees and their families. We offer a comprehensive benefits package designed to support your health, well-being, and financial future. Here’s a look at what we provide:

• Salary Range: $75,000 - $92,000
• Medical Insurance: Choose from a variety of plans to fit your healthcare needs.
• Dental Insurance: Coverage for preventive, basic, and major dental services.
• Employer-Paid Vision: Comprehensive eye care coverage at no cost to you.

• Employer-Paid Basic Life and AD&D Insurance: Peace of mind and additional protection.
• Employer-Paid Short-Term and Long-Term Disability Insurance: Financial support in case of illness or injury.
• 401(k) Plan: Save for your future with a company match to help you grow your retirement savings.
• PTO and Sick Time accrue each pay period: Take time off when you need it.
• Annual Bonus Program: Performance-based bonus to reward your hard work.

EEOC/Other: eFinancial/Fidelity Life Association is an equal opportunity employer and supports a diverse workplace.  As an eFinancial/Fidelity Life employee, you will be eligible for Medical and Dental Insurance, Health Savings Accounts, Flexible Spending Accounts (Health, Dependent Care & Transit), Vision Care, 401(K), Short-term and Long-term Disability, Life and AD&D coverages.