Recruiting & Workplace Coordinator (Contract Position)

Recruiting Coordination:

• Create a positive, professional and welcoming candidate experience and represent FloQast throughout the hiring cycle with: timely and respectful follow ups to candidates, attention to detail in written and verbal communication accurate scheduling of interviews, and ensuring data integrity in our ATS
• Successfully manage a high volume of scheduling phone interviews and on-site interviews for our R&D teams in San Jose
• Maintain exceptional records and notes within our Applicant Tracking System (Lever)
• Develop and maintain strong relationships with our internal hiring teams and interviewers to ensure a smooth process
• Assist with optimization and maintenance of our Applicant Tracking System  
• Ensure candidates are moved through the pipeline and responded to in a timely and accurate manner
• Support the Recruiting team with process optimization projects and ad hoc opportunities

Workplace Coordination:

• First point of contact for building services, facilities and utilities maintenance, and vendors.
• Responsible for reception services at the San Jose office, including meet and greet visitors, field incoming phone calls, and managing traffic in and out of the office
• Present to greet visitors at the front door and direct them to the appropriate person
• Answer and direct general phone calls to the Company line
• Daily collection and distribution of mail and packages
• Responsible for maintaining appearance in occupied spaces at the San Jose office including workstations, kitchen, conference rooms etc. to create a welcoming environment while  providing best in class support for all FloQast employees
• Own ordering and coordination of recurring lunches, and other ad hoc lunches as needed, as well as ordering and maintaining office supplies and well-stocked kitchen
• Co-ordinate and handle invoices, Credit card expenses  and managing the office budget
• Liaise with external office suppliers and the office building management

What You'll Bring:

• 1-2 year minimum experience specifically in a Talent Acquisition Coordinator role, and/or Office Administrator role
• Experience with Lever or similar Applicant Tracking System required
• Ability to manage a high volume of scheduling and coordinating is required
• Excellent time management and organization with the ability to prioritize work
• Ability to multi-task and function in a fast-paced environment
• Exceptional customer service focus with excellent written and verbal communication skills with attention to detail
• Highly energetic, positive, and enthusiastic team player with strong interpersonal skills and collaborative orientation
• Proactive problem solver who is detail-oriented.