Recruiting & People Experience Specialist

Position Overview:

The Recruiting & People Experience Specialist is a unique role blending recruitment coordination, talent acquisition, onboarding, and culture initiatives to support our high-growth technology company. Reporting to the Director of Talent, this role begins with a primary focus on recruiting coordination—scheduling, candidate communications, and ensuring an exceptional candidate experience. Over time, the role will expand into full-cycle recruiting for entry- and mid-level roles and assist with culture and onboarding initiatives that help new employees thrive and feel part of our community from day one.

Responsibilities:

Recruiting & Coordination:

• Manage scheduling and logistics for interviews across teams and global time zones, creating an excellent candidate experience.
• Partner with recruiters and hiring managers to keep hiring processes on track and aligned.
• Serve as a contact for candidates, ensuring every interaction is warm, timely, and professional.
• Post job openings, manage outreach, and build early pipelines through platforms like Greenhouse, LinkedIn and other job boards.
• Support recruiter(s) in resume review and candidate screening.
• Conduct applicant phone and virtual interviews, ensuring alignment with role requirements and company culture.
• Maintain accurate candidate records in our Applicant Tracking System (Greenhouse).
• Provide hiring managers with regular updates on candidate pipelines and recruiting progress.
• Assist with recruiting programs such as referrals, diversity & inclusion, and employment branding.

Talent Acquisition & Employer Branding:

• Build and maintain a robust talent pipeline through job boards, social media, and events.
• Collaborate with Marketing to ensure our talent brand is effectively communicated across all channels.
• Act as a brand ambassador, promoting the company's vision and culture to attract top-tier talent.
• Contribute to sourcing strategies, competitor insights, and interview best practices.

Onboarding & Culture:

• Assist with onboarding programs for new hires, ensuring they feel welcomed, supported, and connected to our mission and values.
• Keep onboarding materials, training resources, and culture rituals up to date.
• Partner with the People & Culture Team to continuously improve orientation sessions, materials, and experiences.
• Help design and implement initiatives that build community, strengthen belonging, and promote our values.
• Coordinate employee engagement activities, from company events to recognition programs.

Process Improvement & Insights:

• Gather and share data insights (e.g., time-to-fill, candidate feedback, onboarding surveys) to improve recruiting and onboarding processes.
• Identify opportunities for enhancing both candidate and employee experience.

Must-Have Qualifications:

• Systems & Tools: Experience using Greenhouse ATS and LinkedIn Recruiter to manage and source candidates.
• Proven experience recruiting for entry- and junior-level roles.
• Experience working directly with hiring managers to align on hiring needs and processes.