Recruiting Coordinator

About the Role

Sellfire is looking for a proactive and detail-oriented Recruiting Coordinator to join our team. This role is remote-forward, with possible travel for future team gatherings and key events. You’ll play a critical role in supporting our growing team by owning interview scheduling and candidate coordination across both internal hires and our Sellfire Connection community.

Rather than partnering with a traditional recruiting team, you’ll work directly with the Head of People and senior leaders to streamline hiring operations, ensure a smooth candidate experience, and help scale our recruiting infrastructure. This is an excellent early-career opportunity for someone who thrives in a fast-paced environment and is eager to build deep experience in recruiting coordination.

What You’ll Do

Within 1 Month, you’ll…

• Learn Sellfire’s recruiting and onboarding tools, including Ashby, Google Calendar, Slack, and our internal knowledge systems

• Shadow scheduling processes and observe how we run interviews for both internal candidates and Sellfire Connection community members

• Begin assisting with calendar coordination and candidate communications

Within 3 Months, you’ll…

• Own end-to-end scheduling for interviews across functions and time zones

• Manage logistics and communications for Sellfire Connection candidates in coordination with senior hiring leaders

• Maintain accurate candidate records and pipeline updates in Ashby

• Anticipate scheduling challenges and proactively recommend solutions

Within 6 Months, you’ll…

• Serve as a strategic scheduling partner to the Head of People and senior leaders

• Streamline and improve coordination workflows based on recurring needs and feedback

• Support light onboarding logistics and documentation post-hire

• Take initiative in building structure and documentation around our candidate experience.

Schedule: Coordinate interviews and meetings with speed and precision, often balancing multiple calendars and time zones

Support: Maintain communication with candidates, hiring managers, and internal stakeholders

Track: Own candidate data hygiene and pipeline updates in Ashby

Represent: Serve as the first impression of Sellfire’s hiring process—communicating clearly, promptly, and professionally

What We’re Looking For

Experience

• 1–2 years in recruiting coordination, HR support, customer success, operations, or a high-touch administrative role

• Familiarity with tools like Google Calendar, Slack, and an ATS (bonus if you’ve used Ashby)

Skills

• Extremely organized and detail-oriented

• Excellent communicator across email, Zoom, and Slack

• Able to manage shifting priorities in a fast-paced environment

Attributes

• Comfortable working remotely with a distributed team, and excited to travel once per quarter

• Eager to take initiative, ask questions, and continuously improve

• Approachable, dependable, and team-oriented