Recruiting Coordinator

At Gallatin, we are rebuilding logistics infrastructure for the national security missions of the United States and allied partners. We build AI systems that determine how logistics decisions are made — not just how they're executed. From factory to foxhole, we operate at the layer where data becomes decisions, and decisions make the advantage.

We're looking for a Recruiting Coordinator to help scale Gallatin during a critical stage of growth. This is a highly operational, high-ownership role focused on delivering an exceptional candidate experience while keeping recruiting running efficiently behind the scenes. You'll own interview coordination, onsite execution, recruiting operations, and the countless details that allow recruiters and hiring managers to move quickly.

This role is based full-time in our El Segundo office and will play a critical role in facilitating onsite interviews and supporting candidates throughout the interview process. You should thrive in fast-moving environments, stay calm under pressure, communicate clearly, and genuinely enjoy being the person who keeps everything organized and moving forward. You're resourceful, proactive, and willing to jump in wherever needed.

This role is perfect for someone interested in building a long-term career in recruiting, recruiting operations, or talent acquisition.

• Coordinate and schedule virtual interviews across multiple teams and time zones, ensuring a seamless, high-touch candidate experience from scheduling through offer.

• Facilitate in-person interviews in our El Segundo office, including candidate hosting, interview logistics, room coordination, travel, and day-of execution.

• Partner closely with recruiters and hiring managers to keep recruiting processes moving quickly and efficiently while serving as the primary point of contact for candidates throughout the interview process.

• Support recruiting operations across Ashby and other systems by maintaining accurate data, documentation, reporting, and recruiting resources.

• Identify opportunities to improve recruiting processes, making them more scalable, organized, and candidate-friendly.

• Thrive in a fast-paced environment by managing multiple competing priorities with urgency, accuracy, and exceptional attention to detail.

• Experience in recruiting coordination, recruiting operations, HR coordination, executive scheduling, or another highly operational role.

• Exceptional organizational skills and meticulous attention to detail.

• Outstanding written and verbal communication skills.

• Ability to manage a high volume of scheduling and coordination without sacrificing candidate experience.

• Comfortable working in a fast-paced startup environment where priorities change quickly.

• Strong judgment, professionalism, and discretion when working with candidates and executives.

• Experience working with applicant tracking systems, ideally Ashby.

• Comfortable learning new technology and using AI to improve efficiency and streamline administrative work.

• Strong sense of ownership and willingness to jump into whatever is needed to support the recruiting team.

• Experience supporting recruiting at a high-growth startup.

• Experience coordinating executive or technical hiring processes.

• Familiarity with Ashby.

Kindly note, this role is five days per week in-person at our El Segundo, CA office.

We are building the system that enables faster, smarter logistics decisions in contested environments, and we're doing it with a team of seasoned entrepreneurs, operators, and technologists who have built and scaled solutions in this space before. We hold ourselves to an extremely high standard. We value clear thinking, direct communication, and the kind of ownership that doesn't stop until something actually works.

Our mission is to create decision advantage when the stakes are the highest. If we succeed, the system doesn't just run; it gets smarter. We're not building AI for its own sake. We're building it because faster, smarter decisions in the most demanding environments on earth can't wait. If you want to work somewhere the stakes are real and the mission is urgent — you'll fit in here.

The logistics infrastructure that supports America's warfighters and humanitarian disaster responders is overdue for transformation, and we are building it. From defense operations to disaster response, we're solving the hardest problems that keep missions moving when it matters most. Join a team where the mission is the point.
Compensation: Gallatin offers competitive compensation commensurate with experience. Actual compensation may vary based on experience, skills, and location. In addition to base salary, we offer a generous equity grant, full healthcare coverage, 401k, unlimited PTO, and the perks of working in a high-caliber, mission-driven environment.

Gallatin is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable federal, state, or local law.

This position may require the ability to obtain and maintain a U.S. government security clearance. The successful candidate must be able to work in a classified environment when necessary.

We comply with the United States Department of Labor's Pay Transparency provision.