Quality Documentation Specialist

Reporting to the Sr. Director of Quality & Regulatory, the Quality Documentation Specialist will own several functions related to specification data quality, regulatory compliance, and change management of Clean Simple Eats products. 

The Quality Documentation Specialist will function as the company specification lead, ensuring Clean Simple Eats specifications are current and correct. The position will need to collaborate closely with internal cross-functional partners, as well as external vendors, to obtain the documentation necessary to maintain quality data accuracy. The Quality Documentation Specialist will also identify and implement significant organizational data management and process changes.

As well as specification verification, the Quality Documentation Specialist will collect and review data related to product claims validation, including management of third-party certification programs. In addition, this position will ensure compliance with North American finished product labeling regulations during the product development process from product labeling creation through final packaging approval.

Key Responsibilities

• Data Mastery: Create and route specifications for Clean Simple Eats materials, formulas, and finished goods.
• Compliance Leadership: Ensure specifications comply with functional, quality, food safety, and regulatory requirements, and meet key deadlines.
• Vendor Engagement: Assess vendor compliance with specification and documentation standards and maintain accurate supplier and manufacturer records through portal entries.
• Process Improvement: Innovate and refine internal and external processes related to specification management.
• Regulatory Expertise: Stay ahead of North American labeling regulations to ensure compliance and manage label claims and certifications with precision. Review label graphics for compliance with applicable government regulations and certification requirements.
• Team Collaboration: Partner with Research & Development, influencing cross-functional teams to support product innovation projects and organizational goals as they relate to regulatory compliance.
• Lead with Purpose: Improve processes and ways of working within specifications management internally and externally.

Qualifications & Skills

• Bachelor’s Degree in Food Science, Regulatory Science, Chemistry, or related scientific discipline or equivalent related experience in food and/or dietary supplement manufacturing.
• Minimum 3 years of relevant food or supplement industry project management experience required.
• Clear understanding of the end-to-end product development process related to R&D, Quality, and Regulatory Compliance.
• Strong knowledge of Specification and Data Management systems and procedures.
• Detailed understanding of North American (U.S. and Canada) labeling laws (food additives, nutrition, ingredients, standards of identity, and claims).
• Ability to generate regulation-compliant Supplement Facts Panels and Nutrition Facts Panels.
• Experience with product claim substantiation analysis for labels, advertising, and other promotional materials.
• Demonstrates strong project management skills, including the ability to self-initiate, manage diverse tasks simultaneously, deal with ambiguity, and ensure completion in a timely and accurate manner.
• Effectively work across multiple departments to complete a project or resolve an organizational challenge.
• High proficiency in use of advanced computational software (i.e., Excel, Power Point, NetSuite).

Salary: $73,000-88,000 annually

Location: Remote or Hybrid (if in the SLC, UT area)

Position Type: Full-time

Benefits: 

Paid time off (flexible)

Paid holidays

Insurance: Health, dental & vision

401(k) + Company match

Eligible for company bonus plan

Free product allowance