Quality Coordinator

About CIRCOR Aerospace & Defense 

CIRCOR Aerospace & Defense is focused on the design, development, and manufacture of specialty fluid and motion control products for demanding aerospace and defense applications. CIRCOR products are flying on most commercial and military aircraft, including single and twin aisle air transport, business and regional jets, military transports and fighters, and commercial and military rotorcraft. Other markets include unmanned aircraft, shipboard applications, and military ground vehicles.

Business units are in Corona, California; Warren, Massachusetts; Hauppauge, New York; Paris, France; Uxbridge, UK; and Tangier, Morocco. Parent company CIRCOR International is headquartered in Burlington, Massachusetts and CIRCOR Aerospace & Defense is headquartered in Corona, California. 

POSITION DETAILS

Position Summary

The Quality Coordinator supports the company’s AS9100D Quality Management System (QMS) through strong administrative ownership of audit readiness, quality record control, and supplier approval/monitoring activities. This role ensures key quality documentation, audit packets, and the Approved Supplier List (ASL) remain accurate, current, and audit-ready, including coordination of supplier surveys and desk audit packages.

PRINCIPAL ACTIVITIES

Audit Preparation & Audit Readiness (Primary)

• Prepare and maintain audit packets for internal audits, customer audits, and third-party (registrar) audits, ensuring objective evidence is complete, organized, and retrievable.
• Coordinate audit logistics and readiness activities (schedules, document pulls, attendee coordination, action item tracking, and follow-up support).
• Participate in site audits as assigned; document action items and support closure tracking.

Supplier Quality Administration & ASL Coordination (Primary)

• Manage and maintain the Approved Supplier List (ASL) in accordance with internal procedures and AS9100D purchasing/supplier controls.
• Coordinate supplier qualification and re-evaluation activities, including:
• Issuing, tracking, and filing supplier surveys/questionnaires
• Coordinating desk audit evidence collection (e.g., certifications, scope, quality documentation as required)
• Ensuring supplier files contain current approvals and supporting documentation
• Maintain supplier status trackers, renewal/re-evaluation dates, and escalate gaps or risks to the Quality Manager.

Quality Records & Document Control Support (Primary)

• Maintain QMS records and databases through scanning, indexing, and controlled filing, including (but not limited to):
• Nonconforming Material Reports (NCMR)
• Customer-required quality records and other assigned documentation
• Support document control activities by ensuring correct revision usage and controlled distribution as directed.

Customer / Source Inspection Interface (Support)

• Interface with customer and third-party source inspectors as assigned, including coordination and preparation of required documentation and records.

Documentation Packages (Support)

• Prepare and assemble customer documentation packages in accordance with contract/customer requirements (e.g., cert packages, traceability documentation, inspection records), ensuring completeness and correctness.

Metrics & Continuous Improvement (Support)

• Prepare and maintain basic quality metrics and reports (as assigned) to support visibility to trends and QMS performance.
• Communicate and document significant issues identified during quality activities; support improvement initiatives through data organization and action tracking.

Internal Audits (Support / As Qualified)

• Support internal audit program administration and/or perform internal audits based on training/qualification and AS9100D requirements.

Other

• Other duties as assigned by the Management Team.

CANDIDATE REQUIREMENTS

Knowledge, Skills & Abilities

• Ability to learn and work within a Quality Management System (AS9100D/ISO) and related document retention systems/software.
• Strong administrative and organizational skills with proven ability to maintain audit-ready records and manage multiple trackers/deadlines.
• Experience in a manufacturing environment; aerospace/manufacturing assembly experience preferred (valve manufacturing is a plus).
• Ability to write routine reports, correspondence, and professional supplier/customer communications.
• Ability to establish relationships and communicate effectively with internal teams and external suppliers/customers.
• Ability to support production needs by identifying issues, coordinating documentation, and communicating opportunities/solutions.
• Strong attention to detail, follow-through, and ability to maintain accurate records and controlled documentation.
• Basic math skills (percentages, proportions) and comfort working with data (Excel or similar).
• Flexibility to adapt to shifting priorities to support site production and quality objectives.

• Expert-level Microsoft Office required (must be extremely strong in):
  • Excel (pivot tables, formulas, filters/sorting, data validation, conditional formatting, lookups, basic charts)
  • Word (controlled formatting/templates), Outlook (professional coordination), PowerPoint (basic reporting)
• Strong working capability in:
  • SharePoint & Teams (site organization, versioning, permissions awareness, file structures)
  • ERP systems (e.g., Epicor, SAP, Oracle, NetSuite, Microsoft Dynamics… any comparable)
  • PDF tools (Adobe or equivalent) for compiling, bookmarking, and managing audit/doc packages
• 2+ years in quality administration, document control, compliance, or regulated manufacturing (AS9100D/ISO environment preferred)
• Excellent organization, attention to detail, and ability to manage multiple deadlines and trackers
• Strong written communication for supplier/customer coordination and record requests

Preferred

• • Aerospace manufacturing experience; supplier approval/monitoring experience; exposure to internal/external audits.                                                                      CIRCOR is an EEO Employer of Females/Minorities/Veterans/Individuals with Disabilities

Education

Bachelor of Science Degree preferred.

PAY RANGE: $75,000.00 - $82,000.00 base salary. Pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience.