Proposal Manager

• Coordinate the proposal process from intake/RFP review through submission, award transition, and handoff to Project Management.
• Manage proposal timelines, milestones, priorities, dependencies, and competing deadlines across multiple active opportunities.
• Work closely with Sales, Estimating, Project Management, Design, Marketing, Legal/Contract Administration, and other teams to gather inputs, clarify requirements, and keep proposal activity moving forward.
• Review approvals to sell, RFPs, bid documents, customer requirements, scope information, and pricing inputs to confirm proposals are complete, accurate, compliant, and ready to advance.
• Identify missing information, unclear requirements, compliance concerns, scope risks, schedule conflicts, and process gaps; recommend next steps and help drive resolution.
• Prepare, organize, and quality-control proposal templates, bid forms, qualification packages, project profiles, customer-facing documents, and final handoff materials.
• Maintain proposal documentation standards, including file management, naming, tagging, reusable content, and knowledge sharing.
• Communicate proactively and professionally with internal stakeholders regarding status updates, deadlines, risks, changes, escalations, and recommended solutions.
• Support team consistency by sharing best practices, reinforcing proposal standards, and assisting with training or cross-training as needed.
• Contribute to continuous improvement efforts that increase proposal accuracy, efficiency, consistency, and customer experience.
• Use and help improve tools, systems, templates, and process resources that support productivity and proposal quality.
• Represent Sales Support with reliability, professionalism, and high-quality work that builds trust with internal partners.
• Take ownership of assigned work, follow through on commitments, escalate barriers appropriately, and meet expectations for on-time, accurate, and complete deliverables.

• Bachelor’s degree in business, communications, marketing, project management, or a related field preferred; equivalent proposal, sales support, project coordination, or operations experience may be considered.
• Experience supporting or managing proposals, RFP responses, pre-qualification packages, bid documents, project documentation, or other deadline-driven deliverables.
• Strong organizational skills with the ability to balance multiple priorities, deadlines, stakeholders, and changing requirements.
• Excellent attention to detail, including the ability to review documents for accuracy, completeness, formatting, grammar, compliance, and handoff readiness.
• Strong written and verbal communication skills, with the ability to clarify requirements, provide updates, document decisions, and communicate risks or recommendations professionally.
• Process-minded and solution-oriented, with the ability to identify gaps, solve problems, support standards, and contribute to workflow improvements.
• Comfortable sharing best practices, supporting team consistency, and helping others follow proposal processes, documentation standards, tools, and templates.
• Proficiency with Microsoft Office and business systems used to prepare, organize, track, and maintain proposal information; experience with Salesforce, Proposify, SharePoint, TaskRay, Briq, or similar platforms preferred.
• Sound judgment, initiative, accountability, discretion, and flexibility in a fast-paced, deadline-driven environment.

• Health & Wellbeing Benefits
• Paid Time Off
• 401(k) Plan with Company Match 
• Leading Edge Tools & Technology
• YMCA Health & Fitness Membership
• Education & Advancement Opportunities
• Incentive Programs
• Charitable Contributions Match

About Jones Sign Company

Jones Sign Company is an equal opportunity employer committed to creating a workplace where everyone feels valued, respected, and empowered to succeed. We embrace diversity, encourage collaboration, and foster a culture built on trust, accountability, and continuous improvement. Our goal is to ensure every employee has the opportunity to thrive and make a meaningful impact.