Project Specialist

At SOM, we are a collective committed to shaping a better future for our clients, communities and planet. We aspire to create the most sustainable, impactful work through creative, interdisciplinary teams with all the resources and diversity of a global firm.  We value those who are passionate about excellence, innovation, integrity, inclusivity, and collaboration.  Together we can achieve great things.

Success at SOM Means

• Ideas:  We believe in a meritocracy of ideas.  We look to everyone to actively contribute to the discourse in the firm.  

• Knowledge:  We believe that expertise is the result of lifelong learning.  We are not expected to know everything, but rather to passionately pursue answers, develop new skills and deepen our knowledge.

• Product:  We strive for excellence in the concept, quality, and delivery of our work.

• Individual: We value individuals who bring the highest standards of professionalism and personal integrity in the way they work.  Each person can develop and contribute their wealth of attributes, skills and knowledge to support the overall health of the firm.

• Team: We value the power of interdisciplinary integration.  A positive team culture in which everyone collaborates openly towards common goals is essential.

• Firm: We have a history of making transformative contributions to the profession and our communities. We are constantly innovating and attempting to bring new approaches, solutions and processes to our work.
   

Position Responsibilities 

• Project tasks including but not limited to coordinating meetings, creating agenda, generating and maintaining team task and decision matrices, and drafting and distributing meeting minutes.

• Accounting tasks including reviewing and tracking invoices and payments, generating and reviewing labor reports and specific analysis, as required.

• Utilize Deltek-Vision software to create and maintain work plans in Vision with oversight from Project Manager and Project Accountant.

• Facilitate progress action items during proposals, design, tender and CA phases.

• Contribute to marketing and proposal tasks including reviewing RFP and RFQ documents, editing project and scope descriptions, assisting with creating work-plans and fee proposals, as well as coordinating with multiple departments and outside consultants to assemble final documents.

• Draft and create contracts and related agreements with clients and subconsultants.

• Update, review, maintain, and archive project data (in various mediums including but not limited to Google project drives, Salesforce, OpenAsset, network drives, hard copy project files.) 

• Identify, organize and implement project coordination independently in accordance with deadlines.

• Maintain multiple workflow schedules, both individual and project specific including but not limited to completion of expense reports, timecards and team travel arrangements.

• Coordinate with project teams to compile detailed project specific reports.

• Review, organize and distribute submittals and RFI’s during the CA phases.

• Maintain records of certificates of insurance, internally and externally.
   

Minimum Qualifications 

• Bachelor’s degree desirable.

• Minimum 4 years’ professional work experience in an office environment working with and as part of a team.  Prior experience in architecture, engineering or construction is highly desirable.

• A proven work ethic and the ability to anticipate needs, service clients, initiate decisions and coordinate the activities of others.

• Exceptional communication skills and writing skills.

• Strong proofreading skills.

• Excellent time management skills including ability to track multiple project workflows and associated deadlines.  

• Prior financial, accounting or bookkeeping experience.

• Attention to detail and ability to review calculations and spreadsheets to ensure accuracy.

• Strong command of Google Workspace, Microsoft programs, especially Google Docs, Google Sheets, Google Drives, Word, and Excel.

Are you ready to join a team of creative professionals working on transformational projects around the world? Take advantage of this exciting opportunity to build a better future with SOM. 

Our Benefits:

Health and Wellness: Medical, dental, vision, disability, and life & accident insurance

Savings: 401K matching, pre-tax spending accounts, and employee discount programs

Work/Life Balance: Inquire about our hybrid/flexible schedules, paid family leave, paid vacation, backup child and elder care, and an employee assistance program

Professional Development: Reimbursement for professional licenses, associated renewals, and exam fees as well as specialized in-house career development 

Compensation for this role is based upon experience, qualifications, location, and education and typically ranges from $70,000 to $85,000. 

Our Culture:

Our creative, interdisciplinary teams work like small, dynamic studios, with all the resources and diversity of a global firm. Here, you’ll collaborate with industry experts on some of the most exciting and transformative architecture, engineering, and planning projects in the world.

We believe an inclusive environment improves our teams, our firm, and our communities and are passionate about Diversity, Equity, and Inclusion. Our DEI Action Plan was created to bring meaningful change to our profession, starting with our own culture and practices. 

We are proud to be an equal opportunity and affirmative action employer. Visit this page to learn more about SOM's employment policy as well as additional information such as a privacy notice for California residents and how to apply offline.

For more about SOM: www.som.com

Portfolios must be submitted for all design positions (Architecture, Interiors, Planning, etc). Applications without work samples will not be reviewed.  Portfolios should be one PDF attachment, 10-20 pages, maximum 5 MB. Submit portfolios as part of your application in the section where the application asks you for your Resume or CV.