Project Specialist (NERIS)

Job Description

We have an exciting remote opportunity for a Project Specialist at UL Research Institutes.

The Project Specialist plans, executes, and brings projects to closure of small to medium size projects on behalf of UL Fire Safety Research Institute (FSRI). The Project Specialist manages various tactical aspects of National Emergency Response Information System (NERIS) project management and implementation, including aspects of troubleshooting, department engagement and defining scope and other documentation for system utilization. The Project Specialist manages resources, coordinates teams or team members, and mitigates risks to deliver successful project outcomes.

UL Research Institutes:

At UL Research Institutes (ULRI), we expand the boundaries of safety science to create a more secure and sustainable world. For more than a century, we have studied the unintended consequences of innovation, designed solutions to mitigate risk and shared our findings with academia, scientists, manufacturers, and policymakers across industries. We identify critical safety and sustainability issues, asking the tough questions because we believe a safer world begins with knowledge.

Build a safer, more secure, and sustainable future with us. Join us and work with our Fire Safety teams who conduct the research required to produce that knowledge and put into practice.

Fire Safety Research Institute (FSRI)

UL’s Fire Safety Research Institute (FSRI) advances fire safety knowledge to address the world’s unresolved fire safety risks and emerging dangers. As part of UL Research Institutes, we are committed to sharing our fire safety insights with everyone to advance UL’s public safety mission of providing safe living and working environments for people everywhere. Through advanced fire science, rigorous research, extensive outreach, and education in collaboration with our international network of partners, we share with stakeholders the information, tools, and resources that enable them to make better, more fire-safe decisions that ultimately save lives and property. To learn more, visit FSRI.org.

What you’ll learn and achieve:

As the Project Specialist, you will play a key role in the rapid growth of UL as you:

• Define project objectives, scope, deliverables, success criteria, and develop comprehensive project plans including schedules, budgets, resources, dependencies, risks, and mitigation strategies.

• Collaborate with stakeholders to gather requirements, establish clear communication channels, and align expectations.

• Communicate project requirements, processes, and updates to stakeholders with varying learning styles and communication needs.

• Coordinate cross-functional project teams, assign tasks and responsibilities, and monitor progress to ensure timely delivery.

• Foster effective teamwork and collaboration among team members, including contractors and external partners.

• Manage changes to project scope, schedule, and resources using established change control processes, proactively resolving issues and conflicts.

• Communicate project status, updates, risks, and ideas, escalating critical issues to appropriate stakeholders and senior leadership as needed.

• Ensure compliance with applicable organizational policies, regulations, and industry standards across multiple levels of government.

• Build and maintain strong relationships with project stakeholders across the fire service industry, addressing concerns and feedback constructively.

• Conduct project reviews and lessons learned, document outcomes and challenges, and support continuous improvement efforts.

• Perform other duties as assigned

What you’ll experience working at UL Research Institutes: We have pursued our mission of working for a safer, more secure, and sustainable world for nearly 130 years, embedding conscientious stewardship into everything we do.

• People: Our people make us special. You’ll work with a diverse team of experts respected for their independence and transparency and build a network, because our approach is collaborative. We collaborate across disciplines, organizations, and geographies to build the global scientific response that today’s global challenges require.

• Interesting work: Every day is different for us here. We see what’s on the horizon and use our expertise to build the foundations of a safer future. You’ll have the opportunity to push the boundaries of human understanding as part of a team working to advance the public good.

• Grow and achieve: We learn, work, and grow together through targeted development, reward, and recognition programs.

• Values. Four core values guide our work: collaboration, respect, integrity, and beneficence. By living our values, we inspire the trust essential to fulfilling our mission and foster the partnerships that enable us to pursue a beneficent future in which we all can thrive.

• Total Rewards: All employees at UL Research Institutes are eligible for bonus compensation. We offer comprehensive medical, dental, vision, and life insurance plans and a generous 401k matching structure of up to 5% of eligible pay. Moreover, we invest an additional 4% into your retirement saving fund after your first year of continuous employment. Depending on your role, you may be able to discuss flexible working arrangements with your manager. We also provide employees with paid time off, including vacation, holiday, sick, and volunteer days.

What makes you a great fit:

While no one candidate will embody every quality, the successful candidate will bring many of the following professional competencies and personal attributes:

• Strong time-management skills to ensure timely project advancement and effective resource utilization.

• Effective interpersonal communication skills to engage team members, clarify directives, and understand support needs.

• Exceptional written and verbal communication skills.

• Relevant technical knowledge of the fire service industry, including jurisdictional, disciplinary, and risk-based considerations.

• Broad cross-industry perspective on sectors influencing the NERIS project, including EMS, accreditation, grants and alternative revenue, leadership, and strategic deployment.

• Highly organized, with demonstrated ability to manage multiple tasks, competing priorities, and deadlines.

• Strong analytical and problem-solving skills to evaluate and resolve complex situations.

• Skilled in negotiation and conflict resolution to effectively manage stakeholder expectations.

• Adaptable and flexible, able to adjust plans, reallocate resources, and navigate uncertainty while maintaining project objectives.

 Professional education and experience requirements for the role include:

• Bachelor’s degree in a relevant field aligned with aspects of the National Emergency Response Information System (NERIS).

• Minimum of four years of project management experience.

• Experience presenting to adult learners and engaging in professional public speaking is preferred.

• Relevant industry certifications and professional experience in applicable fields are preferred.

About UL Research Institutes and UL Standards & Engagement

UL Research Institutes and UL Standards & Engagement are nonprofit organizations dedicated to advancing safety science research through the discovery and application of scientific knowledge. We conduct rigorous independent research and analyze safety data, convene experts worldwide to address risks, share knowledge through safety education and public outreach initiatives, and develop standards to guide safe commercialization of evolving technologies. We foster communities of safety, from grassroots initiatives for neighborhoods to summits of world leaders. Our organization employs collaborative and scientific approaches with partners and stakeholders to drive innovation and progress toward improving safety, security, and sustainability, ultimately enhancing societal well-being.

To learn more, visit our websites UL.org and ULSE.org.

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