Job Description:
Are you service driven professional who enjoys supporting HR Operations teams?
Are you organized, upbeat and have the ability to pivot to changing client priorities
Do you enjoy every work day being a little different?
COME JOIN THE TEAM!
9Dot is looking for a full-time Project Coordinator to join the Helpdesk Team to provide professional and caring support to our network of clients. This candidate will support the HR Operations team with all projects for the compensation, credentialing and risk teams.
** The ideal candidate will be close to the Pasadena, CA headquarters in order to support company events and to attend in person quarterly professional development activities an average of 20 days a year**
Who We Are:
9Dot is a Great Place to Work-certified back office support provider for charter schools, nonprofits, and other new and growing companies. People are at the heart of what we do, and we believe in promoting equity, diversity, and inclusion in both the workplace and our communities. We strive to ensure that our clients and employees feel fully supported in reaching their goals.
Company Perks:
We offer a comprehensive benefits package for full-time staff, including paid time off, holiday, and sick time; medical, vision and dental coverage; and an employer-matched 401K plan. Employees have access to wellbeing tools and resources, from wellness classes to committees and continual opportunities for personal and professional growth. This position is primarily remote, with occasional in-person office days required to support events, gifting, and other administrative responsibilities as needed.
Salary - $24.00 hourly pay rate.
Essential Functions include, but are not limited to the following:*
Prepares, organizes and maintains corporate documents and records (i.e. notices, contracts, memos, articles).
Reads, sorts, and routes incoming mail and email for the Designated department, bringing attention to time sensitive or priority mail and electronic communication as needed.
Report issues in a timely manner, and take the lead on issue resolution with all parties.
Produces and updates Weekly Report for various projects and department tracking.
Consolidate Project Reporting and Tracking across Infrastructure and Development.
Creates and composes correspondence in concert with the Designated department as needed, providing error-free final product with minimal number of drafts.
Reviews, compares and prepares various legal documents (i.e. proposals, applications) for conformation and consistency.
Acts as liaison or representative for Designated department in routine administrative and project coordination activities, phone calls, inquiries or other matters as designated.
Coordinates travel arrangements, itineraries, meetings and events for the Designated department as needed.
Reviews and suggests ways to simplify procedures and improve workflow.
Provides organizational and clerical support as needed for Designated department
Collects data and prepares reports, including conclusions and recommendations.
Maintains and manages Designated department expense reports.
Arrange conference presentations
Prepare data and training presentation for varied audiences
Interface with vendors and outside consultants for project statuses
Manage project assignments and resource allocation
Communicate regularly and clearly with all necessary departments for updates
Collaborate with staff members on completing tasks
Draft, prepare, distribute and follow-up with various correspondence
Participate in other activities at the discretion of the Designated department.
Assist with other projects, functions and duties as assigned.
Knowledge, Skills and Abilities Required:
Ability to identify Designated department needs and independently resolve potential problems.
Ability to make decisions, exercising reasonable independent judgment and discretion with minimal guidance and/or supervision.
Ability to maintain confidentiality and appropriately disseminate information.
Ability to follow up on task commitments and give updates as needed.
Ability to work efficiently under pressure and meet deadlines, while maintaining courtesy and professionalism.
Excellent written and oral communication skills.
Excellent organizational skills
Attention to detail and a tolerance for working on multiple projects simultaneously
Upbeat, positive, outgoing, personable and able to relate well with diverse populations and age groups
High level of proficiency in the use of Microsoft Office programs, especially MS Word, MS Excel and MS PowerPoint
Ability to type 50 wpm.
A commitment to the mission and core values of the Company.
Excellent verbal and written communication skills.
Education and Experience:
A four-year college degree prefrred. Minimum of 3 years of related experience.
Administrative experience or equivalent related experience. Experience in related field for designated department preferred.
*The specific statements shown in each section of this description are not intended to be all inclusive. They describe the general nature and level of work being performed and/or represent typical elements and criteria considered necessary to successfully perform the job. The Company retains the discretion to add to or change the duties of the position at any time.
Top Skills
Similar Jobs
What you need to know about the Los Angeles Tech Scene
Key Facts About Los Angeles Tech
- Number of Tech Workers: 375,800; 5.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Snap, Netflix, SpaceX, Disney, Google
- Key Industries: Artificial intelligence, adtech, media, software, game development
- Funding Landscape: $11.6 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Strong Ventures, Fifth Wall, Upfront Ventures, Mucker Capital, Kittyhawk Ventures
- Research Centers and Universities: California Institute of Technology, UCLA, University of Southern California, UC Irvine, Pepperdine, California Institute for Immunology and Immunotherapy, Center for Quantum Science and Engineering
