Project Coordinator, R&D - Foster City or Raleigh

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
 

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.
 

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.
Job Description
 

At Gilead our pursuit of a healthier world for all people has yielded a cure for hepatitis C, revolutionary improvements in HIV treatment and prevention as well as advancements in therapies for viral and inflammatory diseases and certain cancers.

We set and achieve bold ambitions in our fight against the world’s most devastating diseases, united in our commitment to confronting the largest public health challenges of our day and improving the lives of patients for generations to come. As a Project Coordinator, R&D at Gilead you will ...

Key Responsibilities

Project & Delivery Coordination

• Supports project teams by maintaining and coordinating standard project artifacts, including project plans, RAID logs, status reports, and meeting documentation.

• Tracks action items, risks, issues, and dependencies and escalates as needed to the Project Manager or Program Lead.

• Coordinates schedules, meetings, and deliverables to ensure project activities remain aligned with agreed timelines.

• Provides execution and administrative support to project leads; does not own overall project scope, budget, or delivery accountability.

Systems & Business Support

• Works with business users and technical teams to gather, document, and clarify requirements under the guidance of assigned project or systems leads.

• Supports testing, validation/UAT coordination, and release activities by organizing materials, schedules, and documentation.

• Authors and maintains system, process, and user documentation in accordance with established standards.

• Supports audits and inspections by ensuring documentation readiness; does not serve as validation owner or system owner.

AI‑Enabled Project Coordination

• Uses AI-enabled tools to assist with:

  • Drafting meeting summaries, status updates, and project documentation

  • Organizing and synthesizing project information

  • Improving the efficiency and consistency of coordination activities

• Applies AI tools in alignment with defined compliance, quality, and governance expectations.

• Identifies opportunities to streamline coordination tasks through automation or AI assistance and raises recommendations to project leadership.

Collaboration & Communication

• Acts as a central coordination point, facilitating communication between business stakeholders, IT partners, and vendors.

• Prepares and distributes project communications based on direction from project leadership.

• Communicates clearly and concisely, escalating risks, issues, or misalignment appropriately.

Basic Qualifications

Bachelor's Degree and Four Years' Experience

OR

Masters' Degree and Two Years' Experience

Preferred Qualifications

• Experience supporting R&D, clinical, or regulated (GxP) systems

• Familiarity with validation, audit support, or inspection-readiness activities

• Experience working in a business environment supporting systems, applications, or technical projects

• Experience supporting business applications or information systems in a regulated or complex environment

• Understanding of systems lifecycle activities, including requirements, testing, validation/UAT, and documentation

• Strong technical documentation and communication skills

• Working knowledge of project coordination fundamentals

• Demonstrated ability to use AI-enabled tools to support productivity, analysis, or documentation

• Comfort working with modern digital collaboration and automation tools

• Curiosity and willingness to experiment with AI-driven ways of working while maintaining compliance and quality standards

• Exposure to Agile, hybrid, or matrixed project environments

• Prior experience coordinating vendors or external partners

The salary range for this position is:

Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.
For additional benefits information, visit:

https://www.gilead.com/careers/compensation-benefits-and-wellbeing

* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

Gilead Sciences Inc. is committed to providing equal employment opportunities to all employees and applicants for employment, and is dedicated to fostering an inclusive work environment comprised of diverse perspectives, backgrounds, and experiences. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, sex, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact [email protected] for assistance.

For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.

NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT
YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT

Gilead Sciences will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, (c) consistent with the  legal duty to furnish information; or (d) otherwise protected by law.
 

Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

Please apply via the Internal Career Opportunities portal in Workday.