Program Manager (Nava Labs)

What You’ll Do

• Research funders and identify and track opportunities aligned with Nava Labs fundraising goals and program strategy as defined by Nava Labs Program leadership
• Build funder relationships and coordinate funder meetings; facilitate funder relationship-building with Program leadership
• Manage proposal development processes, ensuring compliant proposals and managing submissions
• Facilitate contracting processes between the Nava contracts team, philanthropic funders and partner organizations, including NDAs, awards, and data-sharing agreements 
• Keep a reporting schedule and manage regular – i.e. quarterly, annual, etc. – program and financial reporting for all grants, keeping all parties on task (Program leadership, delivery teams, and contracts and finance teams)
• Respond to funder asks, looping in appropriate teammates for responses
• Serve as the main point of contact between Nava Labs and Nava contract and finance teams, maintaining situational awareness of all contracts and finance activities, helping troubleshoot issues and escalating issues to Nava Labs leadership
• Support Nava Labs Program Leadership with forecasting, financial planning, and related decision-making Track subaward compliance, including but not limited to subaward monthly reports and invoices, ensuring the contracts and finance team have what they need each month to process invoices; escalate non-compliance issues to Nava contracts and finance teams and Nava Labs Program leadership 
• Maintain situational awareness of program activities by attending each project’s weekly program check-in meeting and approve subaward program reports 
• Depending on the project, coordinate status update meetings with funders, including scheduling, agenda setting with delivery teams and Program leadership, and coordinating the development of any presentations
• Identify grants administration operational efficiencies that can be replicated across Nava Labs projects
• Support incentive distribution process for advisory board members and research participants, ensuring the finance team is alerted to anyone who meets the $600 threshold to trigger a 1099

Required skills

• Bachelor’s degree from an accredited college or university OR Minimum of 2-3 years of experience in program management, grants administration, or related regulatory environments required
• Minimum of two years of experience in technical writing and storytelling, preferably in: writing, developing, and researching letters of intent, concept notes and proposals
• Preparing, writing and submitting philanthropic and/or government grant proposals
• Experience working with or for government agencies or non profits 
• Experience with growing agile development teams and the challenges of managing a project at scale  
• Ability to demonstrate experience leading projects with significant complexity, including managing milestones, dependencies, and integrations with significant risk, uncertainty or scale
• Experience using agile frameworks like scrum, kanban, or SAFe and familiarity with agile development practices such as continuous integration and continuous delivery
• Experience working with program staff/managers in developing, implementing, and monitoring procedures to track grant requirements
• Familiarity with state and federal record-keeping laws
• You are an empathetic communicator and relationship builder – you take a service-oriented approach to supporting the program team and our clients
• Adaptable problem solving and ability to deal with multi-dimensional challenges involving many organizations, processes, cultures, and technologies
• You are highly organized and care deeply about building and growing a sustainable, culture-conscious business
• A strategic approach to delivery planning and contracts/grants management over the medium-term and long-term
• An iterative approach to execution that emphasizes rapid team progress
• Ability to maintain broader situational awareness beyond the immediate team
• Excellent written and verbal communication skills
• Occasional travel

Desired skills

• Bachelor's degree in nonprofit management, public administration, law, or a related field-or an equivalent combination of education and relevant work experience preferred
• Program Management experience within a government space
• Experience with long term, complex, and ambiguous IT modernization efforts
• Experience with using common project management tools like Jira and Confluence
• Project management in a government context
• Track record of introducing and expanding agile transformation and pursuing best practices in project management with clients and stakeholders 
• Experience managing projects that provide production operations and support alongside ongoing product/feature development