Program Administrator, Fellowship Programs

The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the "Trojan Family," which is comprised of faculty, students and staff that make the university what it is.
 

The USC Alfred E. Mann School of Pharmacy and Pharmaceutical Sciences, Fellowship Programs seeks a full-time Program Administrator.  The Mission of the USC Mann Fellowship Program is to create Post-Doctoral Fellowship training programs that develop professionals to meet future needs.  We achieve this by providing innovative, cross-functional, and collaborative training centered on projects while embedded with industry partners. The USC Mann Industry Fellowships are an interdisciplinary partnership providing multi-year fellowships, joint academic and industry research projects, and a culture of belonging and cross-pollination with USC Mann.

The Program Administrator is responsible for project management, strategic planning, and program coordination and is accountable for the execution and delivery of all aspects of the Fellowship programs at the USC Mann School of Pharmacy and Pharmaceutical Sciences. 

Accountabilities include, but are not limited to the following:

• Project Management and Program Administration – Develops and administers project planning and tracking tools to ensure successful execution, delivery, and oversight of the USC Mann Industry Fellowship Program on time and within budget. The Program Administrator will lead and coordinate priority projects, proactively track deliverables and timelines, and identify, mitigate, and manage risks while communicating with key internal and external stakeholders.
• Event Planning and Meeting Logistics – In collaboration with internal and external stakeholders, plans and executes meetings of up to 100 people, including meeting scheduling, contracting and negotiation with hotels, hospitality and catering vendors, working with AV/logistics and internal USC Events teams, and management, oversight, and risk-management of events to defined scope, timeline, and budget.
• Process Improvement – Develops and documents clear, effective, standardized, and efficient processes to support administration and oversight of Fellowship programs.  Designs and implements surveys, questionnaires, and data assessments to solicit feedback on meetings, program administration, and fellowship job placements/career outcomes with the spirit of continuous improvement. 
• Budget and Finance – Develops and administers program budgets, working with stakeholders in finance, business operations, human resources and external industry partners to manage purchase orders, invoices and expense reimbursements.  Able to develop guidance, policies, and tracking/reporting tools for effective management of Fellowship Program budgets and provide financial status reports as requested.
• External Liaison and Program Recruitment – The Program Administrator will serve as a point of contact for Fellows, External Industry Partners, Prospective Students and Applicants, and USC Mann faculty and staff.  The program administrator will be adept with social media, program marketing, developing internal and external newsletters, networking, and collaborating across USC.  In collaboration with USC Mann team and industry partners, the Program Administrator will lead and coordinate a high-volume and competitive recruitment, interview, and selection process.  The Program Administrator will be able to independently resolve questions, solve problems, and maintain up to date knowledge of the Industry Fellowships to ensure key resources, documents, websites, and portals are accurate and up to date.

The ideal candidate for this role will consistently exhibit and role-model essential leadership and team working behaviors to succeed in this role, including: Communication, Teamwork and Collaboration, Solution-Orientation, Proactivity, and Customer/Client-Focused.  They will need to be comfortable working with ambiguity, exhibit good judgement, and be able to work with limited supervision.

The Program Administrator reports to the Senior Director, Fellowship Programs and will work closely with the Executive Director, Fellowship Programs and other internal and external stakeholders.  The Program Administrator does not have direct reports but will oversee activities supported by a Student Worker. 

The annual base salary range for this position is $82,000 - $85,000. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. 

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at [email protected]. Inquiries will be treated as confidential to the extent permitted by law.

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