Production Coordinator

Advanced Systems Group, LLC enables creativity through better technology and operations for media creatives and content owners. From acquisition to delivery, on-premises or in the cloud, ASG ensures our clients’ success through tailored solutions. One of North America’s largest Media and Entertainment Technology and Operations suppliers, we provide engineering services, physical and cloud integration, training, support, and managed services. Our Managed Services deliver customized operations and services for all phases of media production, including creative and engineering. Founded in 1997, and providing nationwide services, ASG has teams based in North America, South America, and Europe.

About the Role:

Please note: this role is for a 6-month contract term and reports on-site to our client’s office in Santa Monica, CA. This role requires a full week schedule in-person.

Join our team as a Production Coordinator supporting our client's Global Studio Services team for a 6-month contract onsite in Santa Monica, CA. This is a temporary, full-time, in-person position where you’ll help ensure our productions run smoothly from start to finish, coordinating logistics, schedules, and supporting day-to-day production operations. Proficiency with Mac OS and iOS and Jira, Monday or similar a must.

What You'll Do:

• Juggle multiple production tasks, keeping requesters updated on progress.

• Raise any bandwidth issues to Producers and leadership.

• Work with Producers to make production processes more efficient.

• Support on-set production needs during shoots.

• Manage production and budget tracker spreadsheets.

• Schedule and coordinate meetings, tech scouts, and post-production sessions.

• Create and distribute call sheets to crew and talent.

• Maintain and update crew databases and contact info.

• Book and schedule crew for both on-site and off-site productions.

• Gather vendor quotes, submit purchase requests, and track orders.

• Use tools like Jira and Google Drive to plan and manage productions.

• Collect and organize receipts and expenses, ensuring accurate close-out of productions.

• Handle legal paperwork such as talent releases as needed.

• Assist with scouting locations and film permitting.

• Build and maintain production budgets and schedules.

• Track expenses, process invoices, and help keep projects on budget.

• Secure locations and coordinate transport/accommodations when needed.

• Hire/manage production assistants and ensure all departments are aligned.

• Ensure productions comply with regulations, permits, and insurance needs.

• Support safety protocols and emergency procedures.

• Assist with DIT and post-production coordination.

• Maintain detailed records of activities, expenses, and contracts.

• Be a point of support, ensuring the production team has the resources they need.

Required Qualifications:

• Ability to work a full week schedule in-person from the client’s Santa Monica office.

• Familiarity with aspects of video production, pre-production, and/or post-production.

• Previous experience with a production company, studio, or film/TV projects.

• Proficiency with Mac OS and iOS.

• Proficiency in Google Suite applications (Drive, Sheets, Slides, Docs, etc.).

• Effective interpersonal and team collaboration skills.

• Effective verbal and written communication skills.

• Effective organizational skills.

Preferred Qualifications:

• Experience working in a studio environment.

• Experience as a Jira user.

• Familiarity with Adobe Creative Cloud programs, with an emphasis on Premiere Pro.

• Knowledge of film set equipment and cameras, microphones, and editing tools.

Why Join Us?

• Gain hands-on experience in all stages of production.

• Work with a dynamic creative team in a leading entertainment environment.

• Build your production coordination and organization skills.

Ready to step into a fast-paced, creative production environment? Apply today to become our next Production Coordinator!

Advanced Systems Group LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.