Procure to Pay System & Business Administrator

CREATIVITY IS OUR SUPERPOWER. It’s our heritage and it’s also our future. Because we don’t just make toys. We create innovative products and experiences that inspire fans, entertain audiences and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard—when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers.

The Opportunity: 

The Procure to Pay System and Business Administrator will be multifaceted supporting the day-to-day management of the Coupa Global Procurement system, which is the key platform behind our Source to Pay process as well as supporting the business with low-medium complex contract reviews and sourcing for Indirect goods and services.  You will collaborate with cross-functional teams to maintain system integrity, drive process improvements, and drive cost savings through sourcing and negotiation efforts.

What Your Impact Will Be: 

50% Coupa Platform Management: This involves administering and maintaining the global Coupa platform from the Business perspective, including user access, testing, data integrity, setting up workflows, and logging Tickets with Coupa.

• Serve as the global help desk for non-technical issues
• Troubleshoot and resolve escalated issues related to process configuration and expected Coupa functionality.
• Complete regular SOX Compliance documentation as a tester for controls related to the Coupa platform.
• Drive periodic reviews on SOPs, SLAs, and reference tables to ensure all active files are current and up to date.
• Must partner with IT for integration related problems and issues to resolve.
• Review major release notes for Coupa and provide delta assessment and impacts with existing configurations and functionality.
• Provide support related to maintaining and conducting test plans for new functionality and defect resolution; regression testing and testing of fixes to defects in releases.
• Provide support on new module implementation in Coupa

50% Business Administrator:   This involves maintaining relationships with key suppliers, acting as a point of contact and addressing any issues that may arise and supporting internal stakeholders with low- to-medium complex (= non-strategic) sourcing and contract reviews for Indirect Procurement categories. 

• Identify potential cost-saving opportunities through RFP’s 
• Negotiate business terms and conditions with suppliers to secure the best possible prices and conditions for the company
• Ensure compliance with Procurement policies and procedures
• Identify opportunities to improve business processes based on data analysis findings

What We’re Looking For:

• BS/BA degree in Business or Technology (or other related degree programs)
• Intermediate knowledge with Procure-to-Pay (P2P platforms – especially Coupa)
• 1-2+ years experience with procurement operations, ERP, eProcurement, eCatalog
• Ability to source and negotiate contracts with suppliers
• Strong facilitation skills to communicate and collaborate with Stakeholders and Suppliers
• Strong verbal and written communication skills
• Ability to multi-task and solve problems
• Must work on-site in El Segundo, CA

The annual base salary range for this position is between $70,400 and $83,000
**This range is indicative of projected hiring range, however annual base salary will be determined based on a candidate’s work location, skills and experience. Mattel offers competitive total pay programs, comprehensive benefits, and resources to help empower a culture where every employee can reach their full potential.

Don’t meet every single requirement? At Mattel, we are dedicated to an inclusive workplace and a culture of belonging. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this or other roles.

How We Work:

We are a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors:

• We collaborate: Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower.
• We innovate: At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking.
• We execute: We are a performance-driven company. We strive for excellence and are focused on pursuing best-in-class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results.

Who We Are:

Mattel is a leading global toy and family entertainment company and owner of one of the most iconic brand portfolios in the world. We engage consumers and fans through our franchise brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO, Masters of the Universe, Matchbox, Monster High, MEGA and Polly Pocket, as well as other popular properties that we own or license in partnership with global entertainment companies. Our offerings include toys, content, consumer products, digital and live experiences. Our products are sold in collaboration with the world’s leading retail and ecommerce companies. Since its founding in 1945, Mattel is proud to be a trusted partner in empowering generations to explore the wonder of childhood and reach their full potential.

Mattel’s award-winning workplace culture has been recognized by Forbes, Fast Company, Newsweek, Great Place to Work, TIME, and more.

Visit us at https://jobs.mattel.com/ and www.instagram.com/MattelCareers.

Mattel is an Equal Opportunity Employer where we want you to bring your authentic self to work every day. We welcome all job seekers, and all applicants will receive consideration for employment without regard to race, ethnicity, color, national origin, religion, sex, gender, gender identity or expression, sexual orientation, veteran and protected veteran status, disability status, and or any other basis protected by applicable federal, state or local law.

Pursuant to the Los Angeles Fair Chance Ordinance and the California Fair Chance Act, qualified applicants with arrest or conviction records will be considered for employment.

Videos to watch:
The Culture at Mattel
Corporate Philanthropy