Private Funds Manager

Key Responsibilities

• Partner with the Private Acquisition team to track deal flow and establish fund entities.
• Create folder structures, request EINs, and organize documentation for compliance review.
• Define offering terms (price per share, raise limits, min/max investments) and prepare Pricing Memoranda.
• Open and manage escrow accounts, ensuring accurate setup and documentation.
• Draft escrow agreements and maintain escrow and bank account records.
• Apply AI-driven systems to monitor escrow activity and reduce manual errors.
• Collaborate with Marketing to draft investor-facing content and confirm offering terms.
• Draft and format Subscription Agreements; manage Escrow Admin setup.
• Oversee offering launches, disbursements, and internal share transfer agreements.
• Implement AI solutions to accelerate content drafting, contract formatting, and data verification.
• Prepare and maintain CIK applications, Form D filings, and state notices.
• Ensure timely filings and strict adherence to SEC and state requirements.
• Leverage AI for compliance tracking, deadline management, and error detection.
• Coordinate with portfolio companies to transfer shares upon closing.
• Maintain accurate records across systems and support audits or regulatory reviews.
• Coordinate with tax accountants for preparation and distribution of investor K-1s.
• Utilize AI tools to automate reporting, reconciliation, and audit preparation.

Qualifications

• Bachelor’s degree in Finance, Business, Accounting, or related field (advanced degree/certifications preferred).
• 3+ years’ experience in fund administration, private equity, venture capital, or financial services.
• Familiarity with SEC filings, Form D, CIK registration, escrow processes, and K-1 tax reporting.
• Strong organizational skills with ability to manage multiple offerings simultaneously.
• Proficiency with workflow and AI-driven tools (HelloSign, Jira/Atlassian, compliance tracking, automation platforms).
• Excellent written and verbal communication skills.

Success Traits

• Detail-Oriented: Accurately manages high volumes of investor, regulatory, and tax documentation.
• Process-Driven: Follows structured workflows and improves efficiency with AI automation.
• Compliance-Focused: Prioritizes regulatory and tax deadlines with precision.
• Innovative: Embraces AI and digital tools to enhance productivity and reduce manual tasks.
• Collaborative: Works seamlessly across legal, compliance, tax, and investor relations teams.

Perks & Benefits

• 100% covered Medical/Dental/Vision - pick your own plan
• Generous Equity package
• Unlimited PTO and sick days
• Paid WeWork Usage (optional)
• 100% Remote
• Team Off-sites and Celebration Dinners
• Paid Maternity/Paternity leave
• 401K program
• Flexible hours
• Be part of one of the fastest growing parts of the FinTech Industry
• A chance to work with a highly profitable and rapidly expanding startup (not VC funded)