Payroll & Benefits Manager

Payroll - End-to-End Excellence

• Run accurate, timely bi‑monthly payroll using ADP Workforce Now as our in‑house expert.
• Ensure flawless execution with third‑party processors when needed.
• Oversee multi‑state payroll taxes, unemployment insurance, and wage‑garnishment compliance.
• Maintain strict compliance with federal, state, and local payroll and wage‑hour laws (including FLSA & multi‑state leave rules).
• Lead payroll‑related audits and deliver all required documentation with confidence.

Collaboration & Employee Support

• Partner with Finance & Accounting to reconcile payroll data and support payroll‑tax filings.
• Work closely with HR on employment and income verifications, maintaining confidentiality throughout.
• Serve as the go‑to resource for employee payroll questions, resolving discrepancies and escalations quickly and compassionately.

Process Innovation

• Identify opportunities for automation, streamlined workflows, and error‑reduction.
• Keep payroll documentation clean, organized, and up‑to‑date.

401(K) Plan Administration - Governance & Compliance

• Ensure full regulatory compliance, including SECURE Act 2.0 requirements.
• Support fiduciary responsibilities by coordinating committee meetings and materials.

Plan Operations

• Act as the primary liaison for our recordkeeper, advisors, and partners.
• Manage day‑to‑day plan administration and participant support.

Financial Oversight

• Collaborate with Finance and auditors during our annual 401(k) plan audit.
• Prepare required participant notices and annual fee disclosures.

Regulatory Awareness

• Stay ahead of evolving 401(k) legislation and industry best practices.

Benefits Administration & Employee Wellness - Benefits Strategy

• Continuously evaluate and evolve our health and voluntary benefits to meet employee needs and company goals.
• Explore and recommend new programs backed by data and insight.

Open Enrollment Leadership

• Design and deliver a high‑impact open enrollment experience that’s clear, engaging, and well‑communicated.

Compliance Reporting

• Ensure timely, accurate ACA reporting and filing compliance.
• Maintain internal benefits documentation and policies.

Vendor Partnerships

• Manage brokers, providers, and consultants to ensure quality, cost‑efficiency, and service excellence.

Financial Stewardship

• Oversee benefits invoicing and monthly reconciliations; resolve billing issues quickly.

Employee Engagement & Wellness

• Partner with HR and external teams to educate employees on benefits and retirement plans.
• Produce a monthly Employee Wellness Newsletter to highlight programs and resources.
• Co‑lead wellness program development and ongoing engagement.