Payroll Analyst

We’re seeking a proactive and detail-oriented Payroll Analyst to join our high-performing team. This role offers a unique opportunity to work in a dynamic, fast-paced environment while supporting a rapidly growing organization. The ideal candidate thrives in a collaborative team, excels at troubleshooting, and is eager to contribute to process improvements.
You will play a pivotal role in day-to-day payroll operations, partnering closely with our People, Finance, Accounting, Legal, Benefits, Stock Administration, and IT teams, as well as external payroll vendors. Your work will ensure accurate and timely pay for employees across the U.S.

Given the fast-paced nature of our business, we’re looking for someone who is eager to learn, grow, and take ownership in the role. This role is based in the Bay Area.

What You'll Do:

• Process bi-weekly, multi-state payroll for 1,200+ exempt and non-exempt U.S. employees on Workday Payroll.
• Manage the full-cycle payroll process, including on-cycle and off-cycle payrolls
• Audit and reconcile inbound data and integrations to ensure data integrity in payroll systems
• Handle employee verifications, direct deposits, terminations, garnishments, and tax form processing
• Ensure payroll practices comply with federal, state, and local laws
• Manage multi-state payroll tax issues and resolve tax notices in partnership with ADP
• Support tax and regulatory reporting, including quarterly and year-end filings, W-2s, 401(k), and Workers’ Comp audits
• Assist with government reporting (e.g., census data, unemployment) and compliance audits
• Support benefit deductions and taxation for health plans, 401(k), and other programs
• Work cross-functionally to validate payroll data for compensation, bonuses, and other pay adjustments
• Collect and audit data from Time and Attendance systems, ensuring hours are accurate and compliant
• Maintain and improve payroll systems, especially Workday and ADP SmartCompliance
• Audit EIB files and interface results between HRIS and payroll platforms
• Identify and drive opportunities for automation and process improvements
• Collaborate on system strategy and enhancements with internal teams and external partners
• Provide high-quality, timely service to employees
• Educate employees on payroll processes and resolve inquiries professionally

What We're Looking For:

• 3+ years of experience in Payroll, Accounting, or Finance roles (end-to-end payroll)
• Proficiency with ADP SmartCompliance, Workday HCM, and NetSuite
• Advanced Excel skills (PivotTables,INDEX/MATCH, V-XLOOKUPs, formulas)
• In-depth knowledge of U.S. payroll tax laws and multi-state compliance
• Strong understanding of payroll-related internal controls • Demonstrated ability to work independently, meet tight deadlines, and adapt quickly
• Excellent organizational skills and keen attention to detail
• High ethical standards and the ability to handle sensitive data discreetly