A/P Support Specialist

POSITION SUMMARY: With general supervision, the Accounts Payable (A/P) Support Specialist is responsible for overseeing the purchase order process from the order phase through the receiving phase, including exception handling when necessary. The A/P Support Specialist will be the primary liaison between field operations and centralized A/P processing.
PRINCIPAL RESPONSIBILITIES:

• Coordinates and creates requisitions for orders for the assigned divisions.
• Understands basic accounting and ensures proper general ledger account coding for purchases.
• Coordinates with Environmental and/or Landfill Managers when creating requisitions for more complex post-collection orders.
• Negotiates payment terms and discounts with local vendors and proposes ideal options for payment method (check, ACH, PCard).
• Coordinates bidding and selection for local goods or services for which no preferred provider exists.
• Escalates purchasing consolidation opportunities to Procurement.
• Works with various field organization levels on their purchasing needs.
• Utilizes preferred vendors when fulfilling sourcing requests.
• Submits vendor add or change requests to Corporate and ensures all proper paperwork is attached, including certificate of insurance and W9 form.
• Receiving and Invoicing Exception Follow-Up:
  o Acts as the primary liaison between multiple divisions and centralized AP processor and follows-up on outstanding escalation items.
  o Researches and resolves assigned exceptions identified during the invoice reconciliation process (IR); reconciles IRs accordingly.
  o Monitors and facilitates the receiving of goods or services on a daily basis and follows-up with division personnel in a timely manner.
  o Identifies error trends, researches root cause for errors and works with others in the business unit to implement preventative solutions.
• Accounting and Reporting Support:
  o Scans and sends locally received invoices to the centralized processor when necessary.
  o Organizes and distributes checks that are mailed directly to the division.
  o Helps monitor and manage ePro reporting.
  o Assists controllers with month-end accrual and regularly reviews to clear issues and exceptions.
• Takes responsibility to understand work assignments and takes initiative to consult management when task or assignment is unclear.
• Adheres to Company policies and procedures, including ensuring compliance with levels of authority policy.
• Serves as back up for fellow employees in the same role.
• Performs other job-related duties as assigned or apparent.

QUALIFICATIONS:

• Experience with Ariba systems (or another electronic procure-to-pay system).
• Basic understanding of Sarbanes Oxley 404 guidelines.
• Knowledge of accounts payable and purchasing functions.
• Intermediate proficiency with Microsoft Office, including Word and Excel.
• Ability to communicate effectively with internal and external customers

MINIMUM REQUIREMENTS:

• High school diploma or GED.
• Minimum of two years of related experience in an office environment that provided a general understanding of accounting and a thorough understanding of purchasing and accounts payable.

Shift: Monday - Friday; Either 7-3:30pm or 8-4:30pm CST

Must live in the Heartland Area (Central Time Zone) AR, KS, MO, IL, OH, KY

This is a remote position that will require consistent, reliable high speed internet to perform daily job functions.

Laptop will be provided by Republic Services

Rewarding Compensation and Benefits

Eligible employees can elect to participate in:
• Comprehensive medical benefits coverage, dental plans and vision coverage.
• Health care and dependent care spending accounts. 
• Short- and long-term disability.
• Life insurance and accidental death & dismemberment insurance.
• Employee and Family Assistance Program (EAP).
• Employee discount programs.
• Retirement plan with a generous company match.
• Employee Stock Purchase Plan (ESPP).

The statements used herein are intended to describe the general nature and level of the work being performed by an employee in this position, and are not intended to be construed as an exhaustive list of responsibilities, duties and skills required by an incumbent so classified.  Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the Company.

ABOUT THE COMPANY

Republic Services, Inc. (NYSE: RSG) is a leader in the environmental services industry. We provide customers with the most complete set of products and services, including recycling, waste, special waste, hazardous waste and field services. Our industry-leading commitments to advance circularity and support decarbonization are helping deliver on our vision to partner with customers to create a more sustainable world.

In 2023, Republic’s total company revenue was $14.9 billion, and adjusted EBITDA was $4.4 billion. We serve 13 million customers and operate more than 1,000 locations, including collection and transfer stations, recycling and polymer centers, treatment facilities, and landfills.

Although we operate across North America, the collection, recycling, treatment, or disposal of materials is a local business, and the dynamics and opportunities differ in each market we serve. By combining local operational management with standardized business practices, we drive greater operating efficiencies across the company while maintaining day-to-day operational decisions at the local level, closest to the customer.

Our customers, including small businesses, major corporations and municipalities, want a partner with the expertise and capabilities to effectively manage their multiple recycling and waste streams. They choose Republic Services because we are committed to exceeding their expectations and helping them achieve their sustainability goals. Our 41,000 team members understand that it's not just what we do that matters, but how we do it.

Our company values guide our daily actions:

• Safe: We protect the livelihoods of our colleagues and communities.
• Committed to Serve: We go above and beyond to exceed our customers’ expectations.
• Environmentally Responsible: We take action to improve our environment.
• Driven: We deliver results in the right way.
• Human-Centered: We respect the dignity and unique potential of every person.

We are proud of our high employee engagement score of 86. We have an inclusive and diverse culture where every voice counts. In addition, our team positively impacted 4.6 million people in 2023 through the Republic Services Charitable Foundation and local community grants. These projects are designed to meet the specific needs of the communities we serve, with a focus on building sustainable neighborhoods.   

STRATEGY

Republic Services’ strategy is designed to generate profitable growth. Through acquisitions and industry advancements, we safely and sustainably manage our customers’ multiple waste streams through a North American footprint of vertically integrated assets.  

We focus on three areas of growth to meet the increasing needs of our customers: recycling and waste, environmental solutions and sustainability innovation.

With our integrated approach, strengthening our position in one area advances other areas of our business. For example, as we grow volume in recycling and waste, we collect additional material to bolster our circularity capabilities. And as we expand environmental solutions, we drive additional opportunities to provide these services to our existing recycling and waste customers.

Recycling and Waste

We continue to expand our recycling and waste business footprint throughout North America through organic growth and targeted acquisitions. The 13 million customers we serve and our more than 5 million pick-ups per day provide us with a distinct advantage. We aggregate materials at scale, unlocking new opportunities for advanced recycling. In addition, we are cross-selling new products and services to better meet our customers’ specific needs.

Environmental Solutions

Our comprehensive environmental solutions capabilities help customers safely manage their most technical waste streams. We are expanding both our capabilities and our geographic footprint. We see strong growth opportunities for our offerings, including PFAS remediation, an increasing customer need. 

SUSTAINABILITY INNOVATION

Republic’s recent innovations to advance circularity and decarbonization demonstrate our unique ability to leverage sustainability as a platform for growth.

The Republic Services Polymer Center is the nation’s first integrated plastics recycling facility. This innovative site processes rigid plastics from our recycling centers, producing recycled materials that promote true bottle-to-bottle circularity. We also formed Blue Polymers, a joint venture with Ravago, to develop facilities that will further process plastic material from our Polymer Centers to help meet the growing demand for sustainable packaging. We are building a network of Polymer Centers and Blue Polymer facilities across North America.

We continue to advance decarbonization at our landfills. As demand for renewable energy continues to grow, we have 70 landfill gas-to-energy projects in operation and plan to expand our portfolio to 115 projects by 2028.

RECENT RECOGNITION

• Barron’s 100 Most Sustainable Companies
• CDP Discloser
• Dow Jones Sustainability Indices
• Ethisphere’s World’s Most Ethical Companies
• Fortune World’s Most Admired Companies
• Great Place to Work
• Sustainability Yearbook S&P Global