Machines that Move Us.

People who Inspire Us.

Stories that Drive Us.

Check us out: http://bit.ly/MotorTrendG

About US 

We are MotorTrend.

With a monthly reach of more than 131 million, the MotorTrend Group is the largest automotive media company in the world. Launched with MotorTrend’s iconic magazine 70 years ago, the company now has a global reach that includes MotorTrend TV, the MotorTrend streaming service, MotorTrend.com, and Hot Rod magazine, with franchises that include MotorTrend Car of the Year, Roadkill, Wheeler Dealers, Best Driver’s Car and dozens more. Our portfolio brings together Discovery’s #1 TV network for automotive super fans, with our vast automotive digital platform that includes direct-to-consumer products, websites, apps, social, and live events.

  Our People

The people who work at MotorTrend embody the passion of our content, and wake up every day intent on embracing, entertaining, and empowering the motoring world.

Job Summary & Responsibilities:

The Studio Administrative Assistant (full-time, hourly, regular) is responsible for providing general office support with a variety of clerical activities and related tasks. The ideal candidate must have prior related experience and a willingness to be flexible and agile to respond and adapt to a fast-paced environment. Essential duties include, but not limited to:

• Front Desk
  • Greet, screen, and direct visitors with professionalism as they come into the office; alert the appropriate associate when a visitor has arrived 
  • Greet, screen, and direct telephone calls to the appropriate associate with professionalism
  • Provide callers with accurate information 
  • Take messages when appropriate and distribute messages to the relevant associate(s) 
  • Maintain cleanliness and professionalism of the office lobby 
  • Maintain an accurate phone list 
  • Manage conference room reservations 
  • Direct any deliveries and mail appropriately
• Office Administration
  • Order, review, and approve requests for office supplies for various offices in the company 
  • Maintain office supply inventory for various offices in the company 
  • Order company stationary (letterhead, envelopes, business cards, related) for various offices in the company 
• Administrative Support
  • Clerical duties, such as photocopying, sorting, filing, faxing, collating, and related 
  • Assist in coordinating and booking travel accommodations when required 
  • Assist in coordinating meetings and/or conference calls when required. 
  • Assist in maintaining any schedules and calendars of appointments in Outlook when required
  • Assist in reconciling expense reports when required.

Supervisory Responsibility:

This position may include supervising one or more employees where applicable.Supervisory responsibilities include but are not limited to:

• Provide consistent training, support, and mentorship to team
• Fairly and consistently ensure compliance with company policies and procedures

 Education/Experience:

• Minimum of one year of related experience
• High school diploma
• Prior experience with Microsoft Office Suite
• Prior experience in an office environment as a Front Office Assistant/Receptionist
• Prior experience in a media/publishing and fast-paced office is a plus

Knowledge, Skills, & Abilities:

• Excellent phone etiquette and verbal and written communication skills
• Punctual, proactive, and able to take initiative
• Must be customer service driven and able to problem solve
• Working knowledge of the Microsoft Office Suite

 Physical Requirements:

• The ability to sit for prolonged period of time and view computer screen.

 Equipment/Software Used:

• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Internet Explorer
• PC computer
• Standard office equipment, such as phone, copier, filing cabinet, fax machine, and calculator

 Work Environment:

• Work is performed in an office environment that is well lit and ventilated.

NOTE: This position description reflects management’s assignment of essential functions; it does not prescribe or restrict any other tasks that may be assigned.