Job Description

The Office Services Assistant will be responsible for assisting with office operations in LegalZoom's Glendale office. This position is involved with all things associated with maintaining a safe, operational, clean, and well stocked office. The ideal candidate will be highly motivated, patient, have a strong sense of urgency and excellent customer service skills. This role is very visible internally and externally and requires the ability to build relationships with a variety of personality types.

What you'll do:

• Keep the office clean, stocked, and organized across multiple floors, kitchens, conference rooms, and communal areas. Perform multiple resets of the office throughout the day
• Refill/restock tea, coffee, sugar, stirrers, creamer, dish soap, hand soap, paper towels as needed
• Rotate and/or empty coffee pots that are low or brewing
• Wipe down excess water on counters
• Order office supplies and ensure supply stations are stocked and equipment such as printers and scanners are in working order at all times
• Proactively manage the programs that make our workplace great, catering, food and beverage, events, ergonomics and wellness, etc.
• Reset each room in morning as needed, including straightening chairs, removing unnecessary items and trash, etc.
• Serve as primary back up for receptionist, covering lunches, breaks, and vacation
• Deliver or notify package recipients of packages received at reception
• Assist with internal facility helpdesk tickets from employees

Qualifications:

• Previous experience in an office support role helpful
• Strong oral and written communications skills along with being articulate, courteous, and friendly
• Ability to effectively communicate with the team at large and teams across office locations
• A "can-do" approach and is determined to get the results
• Ability to stay cool under pressure and be able to effectively prioritize tasks
• Attention to detail and consistent follow through on tasks
• Working knowledge of business applications, including Outlook, Word, Excel
• Strong problem solving and reasoning skills to solve administrative issues
• Flexible and able to work well independently, but also a team player
• Friendly and personable yet maintain a professional demeanor
• Adapt easily to a fast-paced environment and be eager to jump in when help is needed

Physical Demands:

• Perform work which involves frequent lifting, carrying of 25 lb. and occasionally lift, push and/or move up to 100 pounds or more
• Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and/or stooping

LegalZoom is an Equal Opportunity Employer, dedicated to diversity.