Administration & Office Manager- Westwood
About us
Titeg is a fast growth company innovating the way the world does business by offering cutting edge technology at the intersection of international trade and global supply chain.
We are currently operating in stealth mode, but we’re built on the shoulders of an existing company and during the interview process, you will learn more about what we seek to accomplish and how you can play a pivotal role.
Our company is looking for professionals who are hard-working, entrepreneurial and interested in joining a fast-growing team looking to modernize multiple billion dollar industries. We offer an attractive compensation including a highly competitive salary, international and domestic travel, great benefits and more.
The Role
The ideal candidate for the Office Manager/Bookkeeper role is someone with exceptional attention to detail and a proactive mindset, who has previous experience in office management and bookkeeping. The ideal candidate will play a critical role in helping the team to be efficient and productive at all times, in addition to executing full charge bookkeeping responsibilities.
You will be responsible for ensuring the office runs like a well-oiled machine on a daily basis. The right candidate is comfortable utilizing a hands-on approach while providing efficient solutions 24/7.
Areas of Responsibility
Bookkeeping & Reporting
Maintain office budget and enter and classify transactions, client billing and collections.
Balance and maintain accurate ledgers and prepare basic periodic financial reports
Report financial results to management on a consistent basis
Ensure best practices and develop standard operating procedures
Impeccable math skills
Administrative Duties
Ensure the office is running smoothly and is well-organized at all times
Coordinate and plan team lunches and team building events
Book travel and lodging plans for executive team members
Assist in managing and coordinating the schedules of executives
Ensure a positive and productive office environment
Properly stock the office with supplies, healthy food and other materials
Recruiting and HR
Leading recruiting efforts for multiple departments and effectively managing the on-boarding of team members
Developing on-boarding procedures and proper documentation for new hires
Requirements
Minimum 2-5 years of experience in office management and bookkeeping/accounting
BS/BA degree from a highly competitive university
Excellent track record of meeting and exceeding goals
Familiar with current productivity technology tools (i.e- Slack)
Strong business acumen with a 24/7 work ethic mentality
The ability to flourish with minimal guidance, be proactive and to handle uncertainty, ambiguity and the challenge of quickly evolving goals
An adaptable and resilient attitude; must be comfortable with a fast-paced, scrappy, and dynamic environment
Ability to effectively manage processes and develop best practices with minimal oversight