Office Manager

| Santa Monica

A Santa Monica-based tech company, EZ Texting's voice and text marketing SaaS platform is revolutionizing how businesses communicate. We are passionate dreamers who believe that technology can make a meaningful difference to an organization's success. Located in the heart of Santa Monica, we've created a unique work-space that the Los Angeles Business Journal has named one of the Top 100 places to work in LA - for the last six years running. Come find out why!

EZ Texting is looking for an experienced Office Manager to work in our fast-paced, rapidly growing environment. In this highly visible and critical role you will be the first interaction point in how our organization engages employees and guests to ensure we deliver an incredible experience to everyone in the Santa Monica office. You are an internal and guest ambassador who works closely with a cross-functional team of colleagues, vendors, and guests to ensure there is a vibrant and healthy work environment for our team.

Responsibilities:

  • Must be able to work during regular business hours 8:00am - 5:00pm, and own the front office

  • Successfully execute all front office duties, ensure smooth and efficient guest arrival and departure

  • Forward-facing visitors, guests, employees, and vendors. They are the first experience of EZ Texting!

  • Manage our office space in Santa Monica (i.e. conference room and common areas, catering, refreshments, vendors, safety awareness, monthly event and celebrations, calendar booking and adjustments), assisting team projects, and other duties as assigned

  • Direct the on-site facilities contractors in the daily maintenance of the office (i.e., monitoring and resetting the conference rooms, refreshments, lavatory, and common areas)

  • Organize regular office clean-up and e-waste removal programs

  • Continually seeking ways to improve the working environment

  • Internal team partnership (i.e. onboarding, EA support, and others)

  • Manage daily shipping carries activities and offsite mailbox

  • Brand and service ambassador to promote and communicate our employee services, amenities and events awareness

  • Leading of employee activities and company events

  • Make recommendations for improvements in alignment of EZ Texting business and values

  • Taking the opportunity to continually seek ways to create a more effective office environment

  • Manage the catering services for weekly on-site lunch

  • Ordering and maintaining supplies and equipment for the office

  • Coordinate facilities request (including small construction projects) and all office maintenance needs

  • Office safety – serves as Office Warden and provides assistance as needed in the event of an emergency

  • Manage employee build access

  • Interface with the landlord on key topics related to building maintenance.

Required Skills:

  • 2-3 year of prior office experience is required

  • Demonstrate excellent leadership, communication, and team-building skills with associates, peers, and across departments by effectively communicate internally and externally

  • Must be detail-oriented, have strong present values, time management skills, and ability to work in environments that change day-to-day

  • Ability to bring your A-Game, friendly personality, patience, strong questioning techniques to satisfy task requirements, prioritize, and outstanding interpersonal skills

  • Ability to maintain confidentiality and discretion at all times

  • Ability to juggle multiple tasks with efficiency and accuracy

  • Self-starter with a positive, can-do attitude, enthusiastic, committed and determined

  • Strategic thinker with an analytical mind in finding solutions

  • Desire to thrive in an entrepreneurial, creative, collaborative, and nimble environment

  • Familiarity with Google Suite products

Benefits:

  • Fully paid medical, vision, dental and life insurance for self (50% for families)

  • Stock options

  • Paid vacation

  • Unlimited sick leave

  • 401(k) plan

  • Paid parental leave

  • Uncapped growth potential

  • Fully stocked kitchens

  • Pup friendly office

  • And many more perks...

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavaLanguages
    • JavascriptLanguages
    • PHPLanguages
    • PythonLanguages
    • AngularJSFrameworks
    • Node.jsFrameworks
    • SpringFrameworks
    • ZendFrameworks
    • GuiceFrameworks
    • CassandraDatabases
    • MongoDBDatabases
    • MySQLDatabases
    • PostgreSQLDatabases
    • S3Databases
    • Google AnalyticsAnalytics
    • AxureDesign
    • IllustratorDesign
    • InVisionDesign
    • PhotoshopDesign
    • SketchDesign
    • ConfluenceManagement
    • JIRAManagement
    • DrupalCMS
    • WordpressCMS
    • HubSpotCRM

Location

EZ Texting, voted a Best Place to Work since 2014, is located a block away from the Pacific Ocean and the world-famous 3rd Street Promenade.

An Insider's view of EZ Texting

How does your team reward individual success?

Our team goes out to lunch once a month to celebrate each other’s success. We've also done some team bonding. During our last team bonding event, we went snowboarding and skiing in Mammoth.

Eileen

DevOps Engineer

What does your typical day look like?

Every day at EZ Texting is awesome, because it's always different! Whether it be developing a new feature for our customers or coming up with new ideas that help innovate the space of texting! Every day is exciting at EZ Texting!

Aman

Software Engineer

How has your career grown since starting at the company?

I started at EZ Texting almost 8 years ago as an intern. I've had the opportunity to learn new skills which directly elevated my career path. The company invests in development, both professionally and personally. Recently, my role has shifted towards Business Development. I feel very fortunate to work for a company that invests in its employees!

Shannon

Director of Global Connectivity

How do you empower your team to be more creative?

We educate the team on what the business is trying to do and where the areas of struggle are. Once we are on the same page, we create an environment where departments take employee feedback regarding challenges and opportunities. A culture of transparency creates an environment where creativity is aimed at solving real problems for the business!

Vijesh

Co-Founder & CTO

How would you describe the company’s work-life balance?

At EZ Texting, we have always held ourselves to a high standard of respecting our employees work-life balance. We have a work-hard environment, but the happiness of our employees is always put first. We are here to achieve all company goals set forth while keeping the employee spirits constantly high

Chris

Customer Success Manager

What are EZ Texting Perks + Benefits

EZ Texting Benefits Overview

We have amazing perks for each of our employees here at EZ Texting. From Stock Options to FULLY PAID Medical Benefits, the list goes on!

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
EZ Texting disability insurances covers you for both short-term and long-term disability.
Dental Benefits
Fully Paid
Vision Benefits
Fully Paid
Health Insurance Benefits
Fully Paid
Life Insurance
EZ Texting covers you for life insurance with a payout of 2X an employee's annual salary. Employees also have an option to purchase additional coverage.
Wellness Programs
EZ Texting hosts a wellness activity once a month which includes things like yoga, meditation, nutritionist guest speaker, massages, etc.
Retirement & Stock Options Benefits
401(K)
Company Equity
EZ Texting offers stock options through its employee profit sharing program, including vesting over a four-year period.
Performance Bonus
EZ Texting compensation plans include an annual bonus for all regular full-time employees.
Child Care & Parental Leave Benefits
Generous Parental Leave
EZ Texting offers up to 3 months of maternal leave and up to 4 weeks of paid paternity leave for new parents with at least 1 year of tenure.
Flexible Work Schedule
EZ Texting offers a flexible work schedule outside of core hours (10AM-4PM)
Family Medical Leave
Vacation & Time Off Benefits
Generous PTO
EZ Texting offers 2 weeks of paid time off for all employees and up to 4 weeks off for tenured employees of five years or longer.
Paid Holidays
EZ Texting offers all employees paid time off to observe all major holidays. Each employee also receives an additional 5 floating holidays per calendar year.
Paid Sick Days
EZ Texting offers UNLIMITED sick leave for all employees.
Perks & Discounts
Beer on Tap
EZ Texting offers Rally Fridays
Casual Dress
Commuter Benefits
Company Outings
Stocked Kitchen
EZ Texting has fully stocked kitchens including unlimited snacks, coffee, tea, etc.
Some Meals Provided
EZ Texting provides a weekly catered lunch on Tuesdays.
Happy Hours
EZ Texting provides an in-house Happy Hour on Fridays.
Parking
EZ Texting provides a parking pass at one of the local lots or we will reimburse your monthly parking expenses. We also will compensate you for opting out of a parking pass.
Pet Friendly
EZ Texting has a dog friendly environment.
Relocation Assistance
EZ Texting offers a relocation assistance reimbursement.
Fitness Subsidies
EZ Texting reimburses it's employees up to $70 per month for a gym membership.
Professional Development Benefits
Tuition Reimbursement

Additional Perks + Benefits

Here at EZ Texting we focus on our employees' happiness. We encourage professional development and also want employees to maintain a healthy work-life balance.

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