Job Description: This person would support the global Marketing team, and report to the Operations Manager. 

Qualities

• Self-starter and doer/completer
• Passionate about marketing
• Highly organized, detail-oriented and able to multi-task in a fast-paced work environment
• Experienced in social media across all platforms; ability to navigate, track and report on important social media metrics
• Experienced in Microsoft Office

Tasks

On-going Admin support

Weekly meetings

• Set up room/conferencing
• Take notes and distribute to team
• Process CMO expenses in a timely manner
• Assist in booking travel for department
• Ensuring current collateral is available at all office locations
• Test main conference room tech – conference call, screen sharing
• Ensuring front desk, kitchen and break out area are clean and ready to use
• Liaise with building management to ensure facilities are in good working order
• Keep up to date our company Yearbook
• Order groceries on a weekly basis
• Host our weekly themed Happy Hours
• Work closely with Support & Executive Manager in setting up new hires
• Organizational and reporting support as needed including but not limited to events, PR and social media

Event Support 

• Printing and shipping of conference materials
• Coordinate prep and debrief meetings with sales and events team
• Liaise with vendors who hire out the Innovation Center for events 
• Coordinate with the Sales team for client onsites
• Order catering, snacks, beverages for client meetings

PR/Media Support 

• Maintain tracking docs and archives 
• Competitor Research
• Article Research
• Assist in keeping staff on track and managing deadlines

Collateral 

• Quality control monitoring of InvestCloud’s website on a weekly basis and escalating any support requests