Job Summary

Under general direction from the Senior Director, GTM Events, The GTM Event Manager will oversee and organize events that will make an impact to a target audience. The GTM Event Manager will ensure events are successful and cost-effective, paying attention to budget and time constraints. The GTM Event Manager will be responsible for successfully implementing virtual and live events that include, but not limited to: internal meetings, executive management at conferences, and prospect and client engagements.

Roles and Responsibility (list in order of importance)

• Partner with internal stakeholders to understand the event's strategy, objectives, targets and success metrics
• Own the agenda, plan, contracts, and resources required to support live and virtual events from start to finish according to requirements, target audience and objectives
• Create and manage event timeline, including sourcing and reviewing venues, both domestic and international
• Develop planning document for each event - event specs, project timeline, production schedules, meeting agendas and notes, attendee and budget tracking, etc.
• Make suggestions to enhance the event’s success (i.e. virtual platform, location, speakers, etc.) in collaboration with supporting team members or vendors
• Prepare event budgets and manage each event in adherence to the budget
• Source and negotiate with vendors and suppliers
• Hire 3rd party personnel (DJs, musicians, talent, hosts, chefs, entertainers, etc..) and supervise their contracted responsibilities during the event
• Coordinate all operations related to the event including contract negotiations with vendors, talent, staff, etc.
• Lead promotional activities for the event, including partnering with internal and external resources for design, collateral, swag, and other promotional materials
• Order and coordinate distribution of swag; maintain inventory and adhere to timelines and budgets.
• Work with the creative team on executing the vision of the event.
• Track and submit weekly expense reports
• Conduct event walkthroughs to approve all aspects before the day of the event
• Resolve any challenges, issues, or problems that may impact a successful and smooth event
• Analyze the event’s success to incorporate into future events
• Perform other duties as assigned

Required Qualifications

Years of Experience in Related Field: At least 3 years of experience in event management, marketing, an/or public relations

Education: Bachelor’s degree in a related field or Associates degree and 3 years related work experience

Technical/Specialized Knowledge, Skills, and Abilities:

Computer savvy; proficient in MS Office (Excel, Word, PowerPoint, and Outlook)

Experience with Cvent, Wrike and other event related software

Other:

• Effective project management skills
• Knowledge of contracts
• Effective communication skills, both verbal and written, with the ability to tailor communications to the appropriate audience
• Effective negotiation skills and abilities
• Excellent organizational skills
• Strong problem-solving skills
• Customer-service orientation
• A team player with leadership skills
• Extremely organized, detail-oriented, self-starter, and able to manage multiple projects simultaneously.
• Exceptional interpersonal skills; the ability to graciously and efficiently communicate with C-Level executives.
• Proven capacity for exceptional hospitality to both internal and external stakeholders at all times.
• Willingness to travel (including potential evening, weekend and holiday work).

Preferred Qualifications

• Familiarity with virtual platforms; ON24, MeetingPlay, Intrado and the likes are a plus.

Working Conditions

Position requires overnight travel, both domestic and international, between 25% to 50%