At InStride, we’re pioneering a new approach to workforce education. Our mission is to enable employers to provide life-changing education to their employees in partnership with the highest-quality global academic institutions. We unlock business and social impact to transform companies and people for the future. 

We believe that a company’s richest resource is their employees, and that investments in people yield the highest returns for individuals, businesses, and society as a whole. That’s why every InStride employee is eligible to enroll in 1,700+ online certificate and degree programs through our Step Forward program. Unlike traditional tuition reimbursement programs, InStride covers your tuition upfront, regardless of your course of study, degree type, or school. The Step Forward program, along with InStride’s best-in-class employee benefits, are available to all employees from the day they join InStride. 

Read further to see how you can be part of the movement to drive businesses and society forward through life-changing, best-in-class workforce education.

Role Overview

InStride is looking for an Executive Assistant to support our tremendous executives. This is an awesome opportunity for a thoughtful, adaptable, and fast-thinking Executive Assistant (EA) to support and optimize the day-to-day activities of our fast-paced senior management team. 

You will be responsible for calendar management, expense reporting, travel logistics, event management, and ad-hoc projects as needed by your executives. You will interface with external clients, partners, and external and internal executive assistants on a daily basis, so a professional and polished presentation is a must in addition to confidence, discretion, and the ability to work with multiple personalities at various levels. This EA will also work with a team of other EA's to organize team events and activities, manage office build-out activities, help with the talent recruitment process, and establish/maintain a great culture as the company grows!

Key Responsibilities

• Responsible for fully owning the executive's calendar, time, and productivity. Requiring professional interaction with a variety of internal and external executives, teams, and assistants
• Accountable for managing travel arrangements and expenses, with the expectation of consistently optimizing travel logistics and processing with minimal oversight
• Consistently maintaining the highest level of confidentiality with sensitive documents & information
• Accountable for managing travel arrangements for the Vice Presidents of your executives, with the expectation of using good judgment and detail-orientation to arrange the travel logistics. 
• Using a quick approach to managing tasks effectively, with the ability to align fully with the team’s speed, schedule, and pace
• End-to-end management of team-led events and team functions, with attention to detail and attention to staying within budget
• Serve as a high-traffic communication bridge across internal and external groups for the coordination of key meetings, events, and other logistical needs
• Partner with the other office EA’s to manage a variety of team and office needs and initiatives, including infrastructure needs, supplies, and other priority ad-hoc office projects
• Ability to independently prioritize conflicting needs quickly in a professional manner

Ideal Profile

• 3+ years or more of experience as an administrative or executive assistant, with C-suite experience in a fast-paced environment
• Bachelor’s degree or equivalent relevant work experience
• Experience supporting multiple executives and managers
• Experience using Google Suite and Expensify is a plus
• A high degree of professionalism and ability to maintain confidentiality
• Excellent independent judgment. Ability to consider, compare, and evaluate different courses of action, and make an informed decision in the best interests of the executive and team
• Extremely organized with their time and with the executives time
• A professional and confident demeanor, with a can-do attitude. Professional maturity and EQ to understand the relationship between stakeholders and activities, manage confidential information, sensitive topics/stakeholders
• Fast learner, initiative taker, and savvy with tech tools and resources
• Excellent written and verbal communication skills, with strong attention to detail
• High EQ, comfort with ambiguity, and a “no job too small” startup mentality

InStride is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, ethnicity, religious creed, color, national origin, ancestry, gender (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, sexual orientation, marital status, age, status as a protected veteran, status as an individual with a disability, medical condition, or any other category protected by applicable federal and state law, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance relating to an applicant's criminal history.

We will ensure that individuals with disabilities are provided a reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please discuss your requested accommodation with our HRBP.

Effective November 1, 2021, all new hires must be fully vaccinated against the COVID-19 virus unless they have been granted a reasonable accommodation. If you are offered employment, this requirement must be met by your date of hire, unless a reasonable accommodation is approved by the People & Talent team in writing.