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Executive Assistant

| Greater LA Area

ABOUT THE ROLE:

This is a full-time position within a small, dynamic, extremely fast-paced and senior team as they establish the LA office of a successful global business. The role will act as Executive Assistant to the LA based CEO and US Head of Programming (HoP), and the UK based Global Director of Programming (GDoP) when they are working in the US. It will also serve as Operations Manager for the LA office.

 

As Executive Assistant the role will provide support in a timely, proactive, and professional manner, providing high-quality administrative and clerical assistance, including managing all the CEO's correspondence, scheduling meetings, making travel arrangements and organizing daily calendars.

 

As Operations Manager, you will manage day to day operations of the US office. Working to the CEO, you will be responsible for the efficient and smooth running of the office environment including acting as point of contact for suppliers and external contacts.
This is a full-time role. Office hours are 9am to 5:30pm with an hour lunch break. Due to the global nature of Motions' business, some out of hours work is expected.

 

RESPONSIBILITIES:

  • Management of CEO's inbox
  • Diary management and providing daily updates and action points
  • Booking meeting rooms, catering, restaurants
  • Extensive travel booking; flights, accommodation, visas and the creation of detailed travel itineraries
  • Phone call screening, coordinating conference calls and meetings across different time zones
  • Managing expenses
  • Liaise with UK office on coordination of diaries and schedules as needed
  • Assisting with reports, presentations, and other research for meetings
  • Liaising with IT on all technology issues
  • Building and maintaining new and ongoing internal and external relationships
  • Organising company events which are led by Motion's CEO, such as conferences or away days, including organisation of venues, accommodation, agenda, and conference materials
  • Support to assist the development and sales of Motion shows in the US.
  • Pro-actively ensure a safe, secure, welcoming, and effective workplace
  • Manage stock levels and order office supplies in a timely manner by raising POs and maintaining a PO spreadsheet
  • Act as main point of contact for suppliers, including building security
  • Prepare and maintain meeting rooms and manage catering
  • Ensure AV equipment is working effectively
  • Maintain annual fire and health & safety records and organise testing of health and safety equipment
  • Book couriers and taxis, and coordinate the post and deliveries in / out of the office
  • Work with the CEO to monitor and manage costs effectively across operations and to report annually against the budget
  • Manage new joiner process, liaising with GroupM HR and IT on the induction process
  • Liaising with GroupM finance to manage timely payment processes
  • Ensure the office is run in line with WPP policies and local regulatory requirements
  • Create and maintain a working operation manual for the US office

 

 

 

YOUR QUALIFICATIONS:

  • Excellent organisational and time management skills with an acute and thorough attention to detail
  • Ability to prioritise workloads and multi-task, to work independently and proactively, and to be a good team player
  • Excellent communication skills and a high level of diplomacy and discretion, as the job holder will be working with senior industry executives and will often be handling administrative aspects of a highly confidential nature
  • A demonstrable interest in, and working knowledge of, the US television and digital content landscape, including an understanding of the major television and digital content companies and leading players
  • Ability to work some irregular hours including occasional weekends on an ad hoc basis

 

YOUR SKILLS & ABILITIES:

  • Professional Profile: Min 5 years' experience within the Entertainment industry, as an EA at senior Director level or above
  • Technology skills: Advanced MS Office skills – Outlook, PowerPoint, Word and Excel
  • Language: English essential, other languages desirable but not needed


 

ABOUT MOTION

Motion Content Group is a global content investment and rights management company which meets the market demand for new economic models for premium content across the entertainment and media marketplace. This is achieved by investing and partnering with the world's leading talent, producers, and distributors to fund, develop, produce and distribute premium content to help drive and support editorially and commercially vibrant, premium content networks & platforms for the global benefit of our content partners and advertisers.

Headquartered in London and Los Angeles, the business currently operates in 26 countries worldwide with Motion's broad range of award-winning programming distributed globally.

Motion Content Group is part of GroupM, the world's leading full-service media investment management operation, a WPP company.

 

GroupM and all of its affiliates embrace and celebrate diversity, inclusivity, and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We are a worldwide media agency network that represents global clients. The more inclusive we are, the more great work we can create together.

 

 

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Location

Playa Vista is conveniently located between Marina Del Rey and Culver City. Lush greenery, hammocks and a range of food trucks for lunch or a snack.

An Insider's view of MediaCom

What's something quirky about your company?

Spontaneous stretch sessions in the middle of the day, basketball challenges when an afternoon break is needed, and the cutest office dogs that you’ve ever seen. One employee even set up a game of chess at her desk for people to pass by and make a move! We all look forward to coming to work - the little personal touches make a big difference.

Willie

Human Resources Business Partner

What does your typical day look like?

My role straddles both strategic and tactical planning as well as the management of partner and client relationships. My day consists of project management with my team to ensure we are meeting client deadlines - campaign planning and implementation, tactical recommendations, reporting, pacing and billing... with some breaks for yoga in between!

Theresa

Senior Associate, Digital Investment

What does career growth look like on your team?

We define what career growth means for each team member. At the beginning, growth comes in developing knowledge base and technical skills. The more senior you get, the emphasis is on new responsibilities and developing leadership skills. Collectively, we map out a growth plan tailored to their professional goals.

Seow Leng

Managing Partner

What is your vision for the company?

The vision for MediaCom LA is to be a ‘compass’ for our global network. We are applying some of the thinking and skills of the tech industry to our agency business, hoping to fundamentally advance the agency model by developing operational advantages that MediaCom will replicate globally.

Mark

Managing Director

What are MediaCom Perks + Benefits

Culture
Friends outside of work
Eat lunch together
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Diversity
Dedicated Diversity/Inclusion Staff
Highly diverse management team
Someone's primary function is managing the company's diversity and inclusion initiatives
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Onsite Gym
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Child Care & Parental Leave Benefits
Child Care Benefits
MediaCom provides Backup child care assistance.
Generous Parental Leave
Flexible Work Schedule
MediaCom provides employees with a flexible work schedule that includes Core hours, Flexible start and end times.
Remote Work Program
Family Medical Leave
Return-to-work program post parental leave
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Paid Sick Days
Employees receive 10 hours per year of paid sick leave.
Perks & Discounts
Casual Dress
Stocked Kitchen
Parking
We offer employees Free on-site garage parking.
Pet Friendly
MediaCom LA's pet policy is dog friendly daily.
Relocation Assistance
Professional Development Benefits
Tuition Reimbursement
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