Executive Assistant

| Greater LA Area
We’re hiring an Executive Assistant to support our CEO and work cross functionally across multiple teams. The main focus of the role will be coordinating communication (external and internal), coordinating upcoming meetings, and preparing our CEO for upcoming obligations.
In addition to working closely with our CEO, our next Executive Assistant will support our company culture initiatives, work closely with our People Operations department, support our marketing team, and will have opportunities to manage internal projects.
We’re looking for someone who’s eager to grow within the company while also being a reliable, self-starting individual in the Executive Assistant role.

Responsibilities

  • Serve as a business manager to Sidebench leadership on all administrative, coordination, and business information matters
  • Handle monthly expense reports and work closely with Finance to track various budgets Execute food orders for employees and important client meetings
  • Manage travel arrangements and expenses for all employees
  • Assist our CEO with email management, calendar coordination, meeting confirmation, and other scheduling responsibilities for high-priority matters
  • Help our CEO with follow up for various meetings (if need decks, information, etc from people)
  • Participate in internal leadership meetings as ‘scribe’ and ‘timetracker’, and eventually becoming a contributing participant on office-related topics/decisions
  • Responsible for reception services including meet and greet clients, interviewees and guests, field incoming phone calls, and manage deliveries and traffic in and out of the office
  • Maintain employee handbook detailing policies and procedures
  • Co-leads the planning of company events, All Hands meetings and general office culture events, new joiner onboarding
  • Participates as an active member of our culture committee, help coordinate events and gifts for employee celebrations
  • Communicate effectively, efficiently, and professionally with service requests of employees
  • Manage all office supplies ordering, approval processes, and distribution to employees
  • Responsible for overall front office activities, including the reception area, mail, and facilities

Qualifications

  • 2+ years in an assistant role to a high-level executive
  • Strong planning and organizational skills
  • Customer centric and the highest level of reliability & follow-through
  • Endlessly proactive, always thinking of what comes next, sense of urgency with high priority tasks
  • Excellent written and oral communication skills
  • Digital communication literacy including Slack, Asana, Google Docs, LinkedIn Research & Messaging
  • Email etiquette for professional services
  • Bonus points if you have experience with:
  • Process Automation via tech (I.e. IFTTT, Zapier)
  • Managing Virtual Assistants
  • Personal Assistant tasks
  • Event coordination
  • Excel / Google Sheets functions and reports
  • Working in an agency setting
  • Custom software design and development processes

Read Full Job Description

Technology we use

  • Engineering
  • Product
    • C++Languages
    • JavaLanguages
    • JavascriptLanguages
    • RubyLanguages
    • SwiftLanguages
    • ReactLibraries
    • Node.jsFrameworks
    • Ruby on RailsFrameworks
    • Google AnalyticsAnalytics
    • AxureDesign
    • IllustratorDesign
    • InVisionDesign
    • PhotoshopDesign
    • SketchDesign
    • AsanaManagement
    • JIRAManagement

Location

We are at the Playa District campus where we enjoy world-class amenities including fitness/yoga studios, food trucks, basketball courts and more

An Insider's view of Sidebench

How would you describe the company’s work-life balance?

Our work-life balance here is one of the best I've experienced in my career so far. People usually arrive between 9-10a each morning and leave between 5-7p every evening, and so long as you make all of your meetings and hit all your deadlines, no one's going to judge. Additionally, the unlimited vacation is a huge perk for all of us.

Keenan

People Operations Manager

How do you collaborate with other teams in the company?

A part of my role is taking a client’s set of requirements and scoping out potential engagements. It's essential I get feedback from multiple teams, including UX/UI/Tech, to better inform my conversations & identify the clients true needs. To do so, I set up solutioning meetings with all roles involved & we’ll collaborate to find the best options.

Chase

Business Analyst

How do your team's ideas influence the company's direction?

Team ideas define Sidebench’s direction. Our core company value ensures nothing less, "We harness the collective genius of our diverse team to co-invent the feature." By creating an environment of open thinking & celebrating creative conflict, the team knows it's their responsibility to define company direction. Their ideas make up Sidebench’s DNA.

RJ

Director of Product Delivery

What’s the vibe like in the office?

Motivating. You can tell that everyone here loves what they do and wants to work hard to make the best products possible for our clients. At the same time, everyone is very laid back and knows when it’s time to work and when it’s time to have fun.

Katherine

Jr. UX Designer

What are Sidebench Perks + Benefits

Sidebench Benefits Overview

No week at the office is the same, and every day presents a new opportunity. At Sidebench, we offer hungry, wide-eyed individuals the chance to grow their career, challenge the status quo, and co-invent the future of technology. While you’re here, you’ll receive mentorship from world class leaders and work with a team that’s as driven and forward-thinking as you are.

Culture
Partners with Nonprofits
Friends outside of work
Eat lunch together
Daily stand up
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Diversity
Mean gender pay gap below 10%
Health Insurance & Wellness Benefits
Health Insurance Benefits
You choose your healthcare provider of choice so you can keep your current doctor or choose a new one. We take care of the rest.
Onsite Gym
Retirement & Stock Options Benefits
401(K)
We use Guideline, an accessible and easy-to-use 401k provider, to help our employees save for the future.
Child Care & Parental Leave Benefits
Generous Parental Leave
The arrival of a new family member is exciting…. and exhausting. We get it — which is why we offer paid leave for both new moms and dads.
Vacation & Time Off Benefits
Unlimited Vacation Policy
A healthy work/life balance is the key to doing great work, and we believe in giving our brains ample time to recharge.
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Stocked Kitchen
Some Meals Provided
Happy Hours
Parking
Pet Friendly
Professional Development Benefits
Job Training & Conferences
Tuition Reimbursement
We value curiosity greatly, so we offer an education package that encourage employees to keep learning and growing.
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