JOB SCHEDULE:Full Time (Administrative AND Personal Duties Required)

REPORTING STRUCTURE:Reports directly to the CEO  (A high profile television actress)

LOCATION:Los Angeles, CA

ESSENTIAL FUNCTIONS:

• Arrange meetings, travel arrangements, transportation, and VIP gifts
• Perform general office administration duties including answering, screening and rolling calls, maintaining the office, filing, distributing mail, dispatching couriers and ordering project supplies etc.
• Manage an accurate running log of inquiries and items for follow up
• Maintain calendar
• Serve as the liaison between the talent and all external clients
• Update and maintain social media accounts
• Attend and take notes at meetings as requested
• Work in tandem with key stakeholders to execute decisions made by talent
• Draft routine correspondences and conduct basic research
• Work alongside the production team to deliver necessary assets
• Assist with personal matters and/or running errands as needed in the Los Angeles area such as ordering and picking up meals, maintaining PO Box, coordinating laundry etc.
• Be responsive and available at all times including occasional travel on evenings and weekends
• Maintain standards of strict confidentiality with respect to all matters and documents

EDUCATION/EXPERIENCE:

• Bachelor’s Degree required
• Minimum of 4+ years of work experience supporting a celebrity or executive, preferably in the entertainment industry but all industries welcome to apply as long as you’re well versed in high pace, high stakes work
• Proven understanding of Los Angeles & key players in the entertainment industry
• Unparalleled organizational skills that reflect the ability to execute multiple tasks seamlessly with excellent attention to detail
• Willingness and ability to travel both domestically and internationally
• Proficient in Apple Suite, Excel, Microsoft, Dropbox etc.

QUALIFICATIONS:

• The following statements must unequivocally apply to you:
  • Communication is my JAM. People, time, places, details-I’m in!
  • I feel naturally attached to my phone & computer.
  • I constantly exhibit a high level of professionalism & confidentiality.
  • I’m a proven conduit of information. I excel at knowing who needs to know what, when they need to know it and why.
  • I’m flexible, thoughtful and never afraid of a challenge.
  • I work until I get it right.
  • My team describes me as proactive as opposed to reactive.
  • I love people and I’m eager to learn from the best.
  • I’m at my best on strategic, focused and fast paced teams.
  • I’m prepared to pass a background check and send 3 professional references who can’t wait to corroborate the qualities above!

COMPENSATION: Commensurate with experience

Occasional travel required. Frequently requires use of hands and fingers to write and manipulate telephone & keyboard. Must be eligible to work in the United States.

The aforementioned job description is not intended to be an all-inclusive list of duties & responsibilities but rather a clear snapshot of the opportunity as it presently exists.

The Coaching Factory is a Corporate Training & Development Firm based in Los Angeles, CA. We systematically propel our C Suite & Celebrity Clients forward in business. The Coaching Factory is conducting this official executive search on behalf of a celebrity client, an Equal Opportunity Employer.

If you believe this opportunity is for YOU, please send us your résumé right away- we’d love to hear from you!