Position: Executive Assistant
Reports to: CEO
Location: Culver City, CA
About Ritual
Based in sunny Los Angeles, Ritual is health brand led by the belief that you should know exactly what’s in your vitamin and how it works. We use only the best nutrient forms and publish our sources and research for all to see—because transparency is our thing. Our mission is simple: to inspire women to feel their best, every day, through healthy, daily habits .Our team of curious skeptics is made up of world-class scientists, artists, e-comm whizzes, and straight up hustlers. We’re small, well-funded, and on a mission to reinvent an entire industry. If you’re a team player and questioner who refuses to settle for pseudoscience and thinks outside of the traditional marketing box, we want you.
What You'll do
Act as the backbone to Katerina Schneider’s professional life. This role will provide administrative support and assistance to not only our CEO, but also act as a pseudo operations manager to our greater organization and executive team. The position requires a high level of personnel management, internal communication and intuition to make quick decisions. This person will be required to execute tasks on behalf of CEO. The role will consistently utilize a high level of competency in organizational planning, situational analysis, problem solving, decision making, travel and time management.
Additionally...
- Maintain Katerina’s calendar and appointments by planning and scheduling meetings, conferences, and travel.
- Liaise with internal staff and other executives as relates to availability or needs from the CEO.
- Key point of contact for CEO’s office: responsible for organizing and prioritizing all communication in and out of the office.
- Project manage as needed; assist in developing systems and processes to improve organizational efficiency.
- General administrative duties: preparing and processing expense reports, coordinating travel arrangements, mailing, drafting correspondence, filing, etc.
Who You Are
- A project manager. You’re consistent, structured and organized when it comes to taking on complex tasks and situations.
- A strong communicator. Significant interpersonal skills. You can manage relationships and tough executive-level conversations with tact and precision.
- Analytical. You’re informed by data. You understand how to utilize qualitative information to support impactful decisions.
- Detail-oriented. You understand that the little things add up. Attention to detail is in your nature, you enjoy being precise and accurate but this doesn’t stop you from working quickly.
- Flexible. You understand that a startup CEO’s life is unpredictable. You’re able to maneuver in order to support her in all facets of her life, whatever the situation.
- Problem solver. Things are not always going to go as planned. You have the calm demeanor to operate and make decisions under pressure and in tight timelines.
What You Need
- Education: BS/BA preferred, equivalent experience also accepted.
- Experience: 3-5 years of experience support C-level executives in a fast-paced environment.
- Excellent writing skills with attention to grammar and tone.
- Experience communicating with executives from all industries. Experience communicating with investors and board members highly preferred.
- Strong project management experience, the ability to manage multiple responsibilities at one time.
- Experience with basic financial reporting.
- Ability to process invoices, process expenses and simple accounting principles.
Why Ritual?Since launching in October 2016, Ritual has grown to be a cultural revolution in the health industry. We are dedicated to creating a brand that speaks to a healthy, clean, and no B.S. lifestyle. We’re not about pseudoscience, half-truths or health fads. We are simple, effective and backed by real science. Welcome to your new daily Ritual.