The Flex Company is growing very quickly and is looking to hire an eager, hard-working individual to provide administrative support to the CEO. To be successful in this role, you must have a positive, can-do attitude and be comfortable operating with little direction or oversight. This is a unique opportunity to get in the ground-level at one of Los Angeles’ fastest-growing startups... AND work with an intelligent, kind, fun diverse team. Must have no issues commuting to our beautiful office in Venice, California.

We are looking for a candidate who is motivated to work closely with the executive team and dedicate themselves to the CEO’s success. The ideal candidate can grow with the Company and is eager to learn and take on new responsibilities over time. If you are successful in your duties, you will have the opportunity to explore further career growth after serving in this position for at least 18-24 months.

Candidates must have no issues commuting to our beautiful office in Venice, California, and ability to run errands with their own means of transportation.

RESPONSIBILITIES

• Manage CEO’s calendar in alignment with her strategic priorities
• Reduce the administrative and organizational overhead of CEO’s time and enable her to invest more time achieving goals (e.g. external stakeholder engagement)
• Operate with high degree of professionalism, respect, confidentiality, and results-oriented work style
• Book / coordinate travel for CEO and other team members
• Manage travel budget and office budget
• Assist CEO and leadership team with managing recruiting inbox and scheduling candidate screenings in alignment with Company’s set recruiting process
• Oversee successful new hire onboarding
• Handle a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and management roles such as document creation, cleanup, and management
• Assist CEO with daily tasks including personal or Company errands
• Assist with basic office needs; e.g. managing cleaning and maintenance contractors, ordering food and snacks, overseeing facilities
• Coordinate fun team events and offsites on a regular basis
• Act as the embodiment of our Company culture and values

REQUIREMENTS

• Bachelor’s degree or equivalent work experience
• At least 2 years of relevant work experience in a fast-paced startup
• Ability to prioritize conflicting needs and handle problems expeditiously
• Proactive problem solver who follows through on projects to completion
• Discrete and trustworthy
• Great sense of humor
• Collaborative worker who identifies roadblocks early and informs others about the problem, along with proposed solutions
• Prompt, with excellent time management skills
• Excellent verbal and written communication skills (free of typos or grammatical errors)
• Positive attitude and ability to work within a close-knit team