Executive Assistant to CEO

| Los Angeles

Description

 

ZestFinance seeking a dynamic Executive Assistant to support our high-impact CEO. This is a great opportunity for an exceptionally bright, multitasking and self-motivated individual. The ideal candidate will be passionate about contributing their top notch skills to a visionary, mission-driven company.

This role operates as the key administrative support to the CEO along with coordination responsibilities for the leadership team and staff. The executive assistant will be extremely organized and has the ability to complete projects quickly with little to no guidance, react with an appropriate level of urgency to situations that require a quick turnaround and be able to take effective action without having to know the complete picture. S/he will efficiently and proactively solve problems that arise and seek ways to minimize their impact. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with executives inside and outside of the company is critical.

In this role you will be responsible for:

  • Managing a complex and ever-changing professional and personal calendar, including balancing multiple, sometimes conflicting priorities and deadlines
  • Arrange detailed travel plans, itineraries and agendas
  • Coordinate and manage key internal and external meetings (such as all-hands meetings, staff meetings, board meetings etc.)
  • Own planning and management of company events and offsites with the support of PeopleOps team
  • Serve as a business partner ensuring strategic, proactive and thoughtful support of the business
  • Understand ZestFinance’s goals and priorities and act as a thought partner to the team
  • Manage confidential and non-routine information and facilitate communication between appropriate people and teams  
  • Partner with other administrative support team on ad hoc projects
  • Perform other duties or special projects as assigned.

We are looking for:

  • BA/BS degree or equivalent practical experience
  • Minimum of 15 years of experience assisting at the senior leadership level in a fast-paced environment in addition to supporting a CEO
  • Highly organized, analytical, flexible with shifting priorities and able to always exercise strong judgment
  • Excellent communication skills with the ability to work effectively with a diverse set of personalities
  • The ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
  • Advanced knowledge of Google Apps for Business
  • High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company
  • Thrive in a fast-paced, high-tech environment
  • Sense of humor is valued

Perks and benefits:

  • People – the best part of Zest
  • Competitive salary and equity grants
  • Robust healthcare plans, matching 401K and unlimited vacation time
  • Dog friendly office with lounge areas, video games and gigantic jigsaw puzzles
  • On-site gym with employee run fitness classes
  • Generous family leave policy (6 month maternity leave/3 month paternity leave)
  • Tuition reimbursement, conference allowance and Zest talks
  • Complimentary massages, manicures, pedicures and more
  • Daily catered lunches from LA’s best restaurants and fully stocked kitchen 
Read Full Job Description

Location

The office has lots of great fun after work activities, such as bars, escape room games, and an indie theater.
1377 N. Serrano Ave., Los Angeles, CA 90027

Insider's spotlight

What's something quirky about your company?

All of our conference rooms are named after famous 80's bands and have the records on the door to help us keep them straight! Our benefits rooms features hair metal band Poison, our main boardroom is Iron Maiden, and my favorite conference room is Devo.

Lucy

Executive Assistant

How do you collaborate with other teams in the company?

Some of the best ideas for my team have come from family style lunches with a random group of coworkers. Our open office space allows unfettered access to everyone in the company, and when you couple that with reasonable confidence that you’re surely not the smartest person within earshot, cross-functional collaboration at Zest is just status quo.

Jose

Business Operations Associate

What makes someone successful on your team?

A successful Business Analyst at ZestFinance embraces new and challenging problems, takes ownership of driving a team to develop data-driven, rigorous solutions, and clearly communicates those solutions to a variety of stakeholders. And they do all of that while never taking themselves too seriously and remembering to have a good time!

Leland

Lead Business Analyst

The first step is to create a safe space where they feel that they can give voice to ideas and get feedback. So I try to encourage openness and I try to show my team that their input is valued. When people know that they can share their ideas, and that behavior is rewarded and reinforced, they’re more likely to be thoughtful and creative.

Jay

CTO

I love working in a talented team with individuals from a variety of backgrounds. Across the board, we have expertise in a comprehensive set of data science problems, and our ever-growing aptitude in predictive modeling enables and encourages senior management to pursue novel, challenging goals. It’s thrilling to see such direct impact of my work.

Ozan

Data Scientist

Perks of working here

401(K) Matching
401(K)
Beer on Tap
Casual Dress
Commuter Benefits
Company Equity
Company Outings
Conferences & Training
Daily Meals Provided
Dental
Flex Work Hours
Game Room
Generous PTO
Happy Hours
Health Benefits
Onsite Gym
Generous Parental Leave
Parking
Pet Friendly
Recreational Clubs
Some Meals Provided
Stocked Kitchen
Tuition Reimbursement
Unlimited PTO
Vision
Volunteering Opportunities
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