Procore is seeking a Department Coordinator to join our Talent Acquisition (aka Recruiting) team in Carpinteria, CA. You’ll provide dedicated support to our leadership group and over 20 distributed team members while managing a wide range of administrative, executive, and company-level support related tasks to optimize the effectiveness and efficiency of our department and Procore as a whole.

As a Department Coordinator, you’re passionate about enabling a large team - you've been in an executive support role before and strive to be a Jack or Jill of all trades. You're organized and flexible with high empathy and emotional intelligence. Since you’ll interact with all levels of our fast-growing organization, as well as our candidates, guests, vendors, and partners - you'll need to be resourceful and proactive while maintaining a professional presence.

What you’ll do:

• Provide executive support to our leadership team including calendar management, expense reporting, travel arrangements, and research
• Support our day to day operations; this could be managing our meetings, onboarding new team members, regular check-ins with each employee, errands, event planning, and more
• Act as record-keeper – organize action items and prioritize tasks for team, track due dates, provide reminders
• Create and prepare reports, presentations, and other materials; review content, learn internal and external "voice" and writing styles
• Building a strong rapport with onsite and remote employees to communicate needs, plan wellness activities, and support employee appreciation - you're an advocate for our team at large and can track trends in workload, events, and travel to advise leadership
• Special projects which could include candidate tours and scheduling, social media posts, content review, university recruiting, reporting and analytics, and more

What we’re looking for:

• You like to be 3 steps ahead of everyone around you
• Professional level written and verbal communication skills, strong decision-making abilities, and attention to detail - nothing escapes you and you can drive projects to completion
• 2 or more years experience in a support role
• Calendar management skills, including the coordination of complex and multiple participant meetings
• Strong working knowledge of MS Office and Google applications (Gmail, Calendar, Drive)
• Exposure to managing travel and reservations
• Outstanding social and communication skills in a professional environment

Education Requirements:

• Although a bachelor’s degree is not specifically required, this position requires a business/office management background generally equivalent to a bachelor’s degree in a business or administrative related field.

About Us

Procore Technologies is building the software that builds the world. We provide cloud-based construction management software that helps clients more efficiently build skyscrapers, hospitals, retail centers, airports, housing complexes and more. At Procore, we have worked hard to create and maintain a culture where you can own your work and are encouraged and given resources to try new ideas. Check us out on Glassdoor to see what others are saying about working at Procore. Our headquarters is located on the bluffs above the Pacific Ocean in Carpinteria, CA, with growing offices worldwide. To learn more about our team, click here.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Perks & Benefits

You are a person with dreams, goals, and ambitions—both personally and professionally. That's why we believe in providing benefits that not only match our Procore values (Openness, Optimism, and Ownership) but enhance the lives of our team members. Here are just a few of our benefit offerings: competitive health care plans, unlimited paid vacation, stock options, employee enrichment and development programs, and friends & family events.