Based at the iconic Capitol Tower in the heart of Hollywood, Capitol Music Group is home to some of the best known labels in modern music; encompassing the jazz icons of Blue Note, Capitol's generations of pop stars, and the legendary recording of Motown to name but a few. We produce, distribute and promote some of the most critically acclaimed and commercially successful music in the industry. This role is a fantastic opportunity to join an organization on the cutting edge of the modern music business and, as part of Universal Music Group, a chance to be part of the world's leading Music Company.

We are looking for a Coordinator to

• provide administrative support to the Chief Financial Officer and an additional executive of Capitol Music Group
• provide operational support as instructed to the CMG Digital Strategy & Business Development Team
• based in Hollywood, CA.

The ideal candidate will come from Music or Entertainment. Must be very efficient and highly detail-oriented; multi-tasking and working on tight deadlines in a high-pressure environment is crucial. No task is too small and no challenge too great. A "can-do" attitude and passion for the music industry are essential.

Job Functions:

Administrative support to the Chief Financial Officer and 1 executive

• Primary Responsibilities
  • Arrange meetings and conference calls via telephone and email
  • Cover phone lines and manage/update calendars
  • Coordinate and prioritize incoming verbal and email requests
  • Book travel, accommodations, & car services
  • Maintain a strong working knowledge of artist roster, employees, and important external contacts
  • Work closely with other executive assistants and occasionally cover their phonelines
• Manage the offices
  • Exercise discretion when patching calls, rolling calls, and interrupting meetings
  • Proactively prepare the executives for meetings
  • Greet meeting participants & arrange tours
  • Order and set-up food service for meetings
  • Promptly address any IT issues
• Handle administrative duties
  • Process travel & entertainment expenses
  • Create and send grammatically/punctually correct internal/external company communication
  • Archive and organize emails by topic and keep apprised of ongoing deals
  • Create and maintain presentations and other projects as assigned
  • Track vacation for salaried employees
  • Order office supplies, make restaurant reservations, and approve expenses

 Operational support to the CMG Digital Strategy & Business Development Team

• Primary Responsibilities
  • Provide support across multiple projects and initiatives
  • Organize meetings, collaboration sessions and various events
  • Create presentations, process maps, training materials and other necessary documents
  • Key process and onboarding initiatives
  • Community and company culture initiatives

Job Requirements:

Skills/Abilities:

• Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management
• Ability to interact comfortably and effectively with employees of companies we do business with
• Self-motivated, proactive, and resourceful
• Excellent follow-through and attention to detail
• Flexible – able to adjust to changing priorities, and able to multi-task
• Excellent interpersonal and problem-solving skills
• Excellent organization and time management skills
• Excellent written and verbal communication
• Strong proficiency in and working knowledge of Outlook and other Microsoft Office Products
• Knowledge of Office Services; mail room, conference rooms, reception, parking & security

Experience:

• Minimum 2 years of experience supporting an EVP, President or other high-level executive with discretion and confidentiality.
• Experience supporting more than one senior executive is preferred.
• Music or entertainment experience is highly preferred.

Education:

• Bachelor's Degree preferred

Universal Music Group is an Equal Opportunity Employer.

Disclaimer

This job description only provides an overview of job responsibilities that are subject to change.