Who You Are:

We are looking for an ambitious individual who is innovative, forward thinking, and resourceful. You'll need to be passionate, motivated, and exceptionally committed to your trade. Puffco is a fast-paced entrepreneurial environment and those whose skillsets are impeccably organized and detail-oriented thrive. We here at Puffco possess these qualities and if you do too, then come join our team!

What's the Role About:

The Assistant is responsible for performing administrative tasks, coordinating, and planning, organizing and assisting the Executive Director and other departments in running the business.

The Assistant reports to the Executive Director.

Essential Functions and Responsibilities:

• Composes and produces business correspondences, reports and related materials or guides the work of other staff who produce these materials.
• Provides administrative support to an assigned executive or director-level employee and or department.
• Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.
• May conduct research (within skills and expertise) to assist with projects or inquiries.
• Coordinates and schedules travel, meetings, and appointments.
• Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.
• Responds to and resolves administrative inquiries and questions.
• Welcomes and directs visitors and clients.
• Answers and transfers phone calls, screening when necessary.
• Performs other general clerical and secretarial duties as requested, which may include recordkeeping, managing petty cash, maintaining office supplies and coordinating equipment maintenance, and handling packages and correspondence.

• Reviews and signs materials, as authorized.
• Edits documents produced by others.
• Ensures confidentiality and controls access to sensitive information
• Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
• Serves as an internal resource to staff on departmental and company procedures.
• Orders supplies
• Schedules, assigns, and prioritizes workload by setting appropriate deadlines.
• Picks up and delivers items or runs errands as needed.
• *The company reserves the right to add or change duties at any time.

Qualifications/Requirements:

• 3-5 years relevant office experience.
• PC literacy required; Proficient use of technology including MS Office skills (Outlook, Word, Excel, PowerPoint, document management systems, and Internet resources.
• Highly detailed oriented.
• Strong communication, interpersonal and problem-solving skills.
• Ability to work as a team.
• Ability to carry out assignments to completion within parameters of instructions given, prescribed routines and standard operating procedures.
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude
• Ability to work independently and carry out duties to completion within parameters of instructions given, prescribed routines and standard operating procedures.
• Ability to write reports, business correspondence, and procedure manuals.

Physical Requirements:

• Ability to lift at least 30 pounds.
• Ability to work prolonged periods of sitting/standing, bending, stooping, and stretching in an outdoor environment.
• Good eye-hand coordination and manual dexterity.
• Ability to work prolonged periods sitting at a desk and working at a computer.
• Ability to work rapidly for long periods.
• Ability to work longer than 8 hours/day.
• Adequate hearing and vision (with or without correction).

Cognitive or Mental Requirements:

• Ability to follow instructions and direction of others.
• Ability to work independently and as part of a team.
• Ability to work well in stressful situations.
• Possesses strong group communication skills.
• Clear verbal articulation.
• Critical thinking.
• Reading.
• Writing.
• Creating methodologies for accomplishing a goal.
• Clear verbal articulation.

Eligibility Requirements

• 18+ years of age.
• Bachelor's degree preferred or 4+ years' experience
• Valid California driver's license.
• Must be willing to submit and pass a background investigation and pass and remain free from issues that would interfere with job requirements.

Perks and Benefits:

• Competitive pay, 401K, Medical/Dental/ Vision/Life coverage, Flexible Time-Off
• Amazing pet friendly office in LA Center Studios with a fun casual and comfortable work environment
• Snacks, lunches, retreats, and SO much more!

EQUAL EMPLOYMENT OPPORTUNITY

Puffco strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Puffco's recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Puffco may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.

**Additional information about our company can be found at www.puffco.com.

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