Appetize Technologies, Inc., is seeking a vibrant and enthusiastic professional to join our team as an Administrative Office Manager. This position will manage our front reception desk and general facilities to ensure the office runs smoothly. This position also has the opportunity to provide administrative and technical support for our C-level executives and HR Director. The ideal candidate must be able to handle multiple tasks in a fast-paced and professional work environment, one that demands excellent problem-solving, organizational and communication skills.

Key Responsibilities Include:

• Manage the reception desk and assisting guests as needed
• Providing administrative, organizational and creative support to the office
• Interacting with executive team and assisting with scheduling meetings and other important tasks
• Handling interviewing and scheduling needs - both internal and external meetings
• Helping plan all internal company events, including team meetings and happy hours; assisting with the logistics for external events
• Processing and managing expenses; ordering supplies and catering
• Manage all office needs such as repair and maintenance requests and registering visitors
• Assist HR with onboarding, reporting and maintaining office culture

Qualifications:

• Bachelor's degree or working towards
• Great communication skills, both written and verbal
• Proficiency in Microsoft Office and Google suite programs
• Able to work in a fast-paced office environment
• Experience in accounting, HR, or other related fields
• Strong attention to detail
• High level of professionalism
• Experience using Concur or other expense reporting software (a plus, but not required)