Administrative Assistant

| Culver City
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About XPRIZE

XPRIZE competitions change the world for the better by accelerating innovation life cycles, catalyzing markets, and energizing stakeholders.  

The XPRIZE Foundation is a 501(c)(3) nonprofit dedicated to inspiring and incentivizing breakthroughs to the most critical challenges facing humanity. Since its beginning in 1994, the Foundation has been building and continues to build a vision of hope and abundance for humanity’s future by harnessing the power of innovators, technology, and resources.  

Through incentive prize competitions, XPRIZE enables people to create bold and transformative solutions that are scalable and drive real impact. XPRIZE competitions positively impact both the marketplace and humanity by addressing the market failures that have prevented significant breakthroughs across multiple sectors.  

An XPRIZE… 

sets an audacious but achievable goal that aims to overcome challenges deemed impossible. It tackles some of humanity's most pressing issues by redefining what is achievable and pushing the boundaries of human potential.  

defines and addresses a clear problem through extensive research, a design sprint, and a competition that catalyzes the development of the next breakthroughs to put humanity on the path toward a preferred future state for all. The desired outcome from an XPRIZE is clear and measurable, and the rules of the competition are transparent and easily understood.  

democratizes innovation by encouraging expert and nonexpert participation and multidisciplinary collaboration.  

catalyzes markets and revitalizes stagnant industries by increasing awareness of market failures and accelerating innovations to address them.  

is highly leveragedwith competing teams attracting and mobilizing investment capital, partner support, and new members in pursuit of the prize. Philanthropic dollars are thus magnified in support of a solution.  

Our first XPRIZE, the $10 million Ansari XPRIZE for private spaceflight, spurred an industry and created exponential breakthroughs. Since then we have provided over $140 million in incentives through these competitions. Each prize has created an industry-changing technology that brings us closer to a better, safer, more sustainable world.  

The use of incentive competitions, or prizes, to accelerate innovation goes back over 300 years, to when the British Admiralty launched the Longitude Prize in 1714 to find a better way to navigate our seas. In the years since, several well-known innovations have resulted from incentive competitions, including canning as a form of food preservation (a competition launched by Napoleon in 1795), modern plastics (the Billiard Ball Prize, 1863) and commercial aviation (the Orteig Prize, 1919).  

This is more than a job to us. When you work at XPRIZE, you’re making a positive impact on some of the biggest challenges facing our world. Whether you’re working in prize design or development, marketing and communications, stakeholder relations, business operations or any other department, you’re playing a critical role in turning the impossible into the possible.

Role Summary

The Administrative Assistant will provide general administrative support to the department and assist with key fundraising events and activities.

Responsibilities

  • Respond to telephone, email and other inquires relating to fundraising and marketing
  • Provide administrative support to the Vice President, Stakeholder Relations and Directors of the team
  • Provide administrative support for meetings, invitations, room bookings, manage the calendars
  • Arrange travel and accommodation for the external meetings attended by members of the Stakeholder Relations Department, 
  • Ensuring donors are regularly and efficiently thanked for their donations.
  • Plan and coordinate on-site and off-site events
  • Assist in the creation of Excel spreadsheets, presentation materials, and communications
  • Compose and process memos, reports, correspondence, purchase orders, authorizations, and expense reports
  • Supports the Associate, Individual Giving in developing systems to track donor relationships and giving trends
  • Assists in fundraising events and activities
  • Advances the philanthropic mission of XPRIZE
  • Other duties as assigned

Qualifications

  • Minimum of two years’ experience providing administrative support
  • Excellent time management and customer relations skills
  • Ability to handle multiple time-sensitive assignments
  • Highly proficient in Microsoft Office Word, Excel, Outlook, and PowerPoint
  • Excellent written, verbal, and interpersonal communication skills: including the ability to convey information clearly via email and over the phone
  • Excellent organizational and problem-solving skills with the ability to manage multiple and shifting priorities and projects
  • Quick data entry skills balanced with strong accuracy and attention to detail
  • Ability to maintain confidentiality regarding sensitive donor information
  • Demonstrated success in an academic setting beyond secondary
  • Experience supporting a sales or fundraising team


Come change the world with us.

XPRIZE Foundation is an Equal Opportunity Employer committed to having a truly inclusive workforce. We do not unlawfully discriminate on the basis of race, religion, color, sex, national origin, marital status, age, disability, sexual orientation, political affiliation or on the basis of actual or perceived gender as expressed through dress, appearance, or behavior. 

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Location

Our headquarters is in Culver City, CA, on Los Angeles's west side. It's an area known for the arts, culture, and technology.

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