Job Description Summary

The Administrative Assistant position supports the VP, Product Development and coordinates team-events for the Product Development team.

Job Duties

• Administrative support such as answering phone, scheduling meetings, arranging travel, and expense reporting.
• Manage calendars in Microsoft Outlook, schedule appointments and coordinate arrangements for meetings. 
• Managing schedule for recurring department-level meeting such as managers meetings, all-hands, project meetings.
• Schedules and coordinates room use in preparation for visiting employees, customers, partners, and vendors.
• Works with recruiting team to organize internal schedules for interviewers.
• Performs various clerical functions, preparing print documents, shipping packages, etc.
• Participates with Office Committee in planning and coordination of office events.
• Works with vendors and event venues to get pricing, scheduling, and logistics for team events that are onsite or offsite.
• Creates and maintains documents and spreadsheets in administrative functions.

Qualifications

• 5+ years of relevant and related experience
• Highly proficient with Outlook, Word, Excel.
• Excellent written, verbal, and interpersonal skills with the ability to work with staff, other administrators, internal and external customers, and senior management.
• Organized and detail oriented with the ability to manage multiple priorities
• Ability to coordinate multiple tasks, manage time in order to remain focused an flexible in fast-paced environment.
• Ability to work independently with minimal supervision.
• Act with integrity and discretion; treat confidential information appropriately.
• This is a full time, onsite position.