Manage facilities and employee operations for a fast-paced Bay Area startup: coordinate vendors, maintain office tech and security, optimize space, handle onboarding/offboarding, records and compliance, assist travel/expenses, and organize team events to ensure a welcoming, efficient workplace.
Inception creates the world’s fastest, most efficient AI models. Our Mercury model is the world’s fastest reasoning LLM and first commercially available diffusion LLM, delivering 5x greater speed and efficiency than today’s LLMs, with best-in-class quality.
We are the AI researchers and engineers behind such breakthrough AI technologies as diffusion models, flash attention, and DPO.
We seek a versatile, detail-oriented Operations and Workplace Coordinator. This role combines facilities management with people operations, making you the backbone of our daily operations and employee experience. You'll be responsible for creating and maintaining an efficient, welcoming workplace while supporting our team's growth.
Note: This is an onsite position. We work four days a week out of our Bay Area office.
Key Responsibilities
Facilities Management
- Coordinate with vendors for office services (cleaning, maintenance, catering)
- Monitor and troubleshoot basic technology issues (internet, printers, conference room equipment)
- Manage office layout and space optimization as the team grows
- Ensure office security protocols are followed
Employee Operations
- Manage employee onboarding and offboarding processes
- Maintain employee records and ensure compliance with employment laws
- Assist with travel arrangements and expense management
- Organize regular team social events
Required Qualifications
- 3+ years of experience in office management
- Strong organizational and multitasking abilities
- Excellent communication and interpersonal skills
- Problem-solving mindset with attention to detail
- Ability to work independently in a fast-paced startup environment
Preferred Qualifications
- Experience in a startup or small business environment
- IT knowledge (printers, conferencing equipment, wifi)
- Vendor management experience
- Event planning or coordination experience
- Knowledge of employment laws and HR compliance requirements
The annual base salary range for this role is $70,000 – $110,000 USD. Final compensation is determined based on experience, skills, and qualifications. Equity and benefits are included in the total package.
Why Join Inception
- Work with World-Class Talent: Collaborate with the inventors of diffusion models and leading AI researchers
- Shape Foundational Technology: Your decisions will influence how the next generation of AI products are built and used
- Immediate Impact: Join at the ground floor where your contributions directly shape product direction and company trajectory
Perks & Benefits
- Competitive salary and equity in a rapidly growing startup
- Flexible vacation and paid time off (PTO)
- Health, dental, and vision insurance
- 401k match
- Catered meals (breakfast, lunch, & dinner)
- Commuter subsidies
- A collaborative and inclusive culture
About Us
Inception creates the world’s fastest, most efficient AI models. Today’s autoregressive LLMs generate tokens sequentially, which makes them painfully slow and expensive. Inception’s diffusion-based LLMs (dLLMs) generate answers in parallel. They are 5x faster and more efficient, while delivering best-in-class quality.
Inception was co-founded by Stanford professor Stefano Ermon, who co-invented such breakthrough AI technologies as diffusion models, flash attention, and DPO, UCLA professor Aditya Grover, who co-invented node2vec, decision transformers, and d1 reasoning, and Cornell professor and Afresh co-founder Volodymyr Kuleshov, who co-invented MDLM and Block Diffusion.
We pioneered the application of diffusion to language, with world’s first (and only) commercially available dLLM, Mercury. We are currently deploying our large-scale diffusion LLMs at Fortune 500 companies. Diffusion is the technology behind today’s image and video AI, and we’re making it the standard for LLMs as well.
Our team includes engineers from AWS, Google DeepMind, Meta AI, Microsoft, HashiCorp, and OpenAI. Based in Palo Alto, CA, we are backed by top-tier venture capitalists, including Menlo Ventures, Mayfield, M12 (Microsoft’s venture fund), Snowflake Ventures, Databricks, and Innovation Endeavors, and by tech luminaries such as Andrew Ng, Andrej Karpathy, and Eric Schmidt.
If you are talented, innovative, and ambitious, come help us invent the future of AI.
We are an equal opportunity employer and encourage candidates of all backgrounds to apply.
Similar Jobs
Artificial Intelligence • Cloud • Computer Vision • Hardware • Internet of Things • Software
The Business Operations Manager will enhance operational excellence in Technical Support by analyzing data, improving processes, and communicating insights to leadership.
Top Skills:
Ai ToolsLookerSQLTableau
Artificial Intelligence • Cloud • Computer Vision • Hardware • Internet of Things • Software
As a Staff ML Engineer, you'll design and operate Samsara's ML platform, partnering with teams to deliver scalable ML solutions that enhance safety and efficiency in physical operations.
Top Skills:
AWSCloud InfrastructureDistributed ComputingKubernetesMachine LearningRaySpark
Artificial Intelligence • Cloud • Computer Vision • Hardware • Internet of Things • Software
As a Senior Software Engineer, you'll develop core infrastructure for multi-agent systems, designing backend services and APIs for orchestration, collaborating across teams, and driving technical decisions in a dynamic environment.
Top Skills:
APIsDistributed TracingEvent-Driven SystemsGoObservability ToolingPython
What you need to know about the Los Angeles Tech Scene
Los Angeles is a global leader in entertainment, so it’s no surprise that many of the biggest players in streaming, digital media and game development call the city home. But the city boasts plenty of non-entertainment innovation as well, with tech companies spanning verticals like AI, fintech, e-commerce and biotech. With major universities like Caltech, UCLA, USC and the nearby UC Irvine, the city has a steady supply of top-flight tech and engineering talent — not counting the graduates flocking to Los Angeles from across the world to enjoy its beaches, culture and year-round temperate climate.
Key Facts About Los Angeles Tech
- Number of Tech Workers: 375,800; 5.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Snap, Netflix, SpaceX, Disney, Google
- Key Industries: Artificial intelligence, adtech, media, software, game development
- Funding Landscape: $11.6 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Strong Ventures, Fifth Wall, Upfront Ventures, Mucker Capital, Kittyhawk Ventures
- Research Centers and Universities: California Institute of Technology, UCLA, University of Southern California, UC Irvine, Pepperdine, California Institute for Immunology and Immunotherapy, Center for Quantum Science and Engineering
