Online Program Project Coordinator (Hybrid Position)

Are you seeking an opportunity to impact students’ lives positively?  Do you believe that every student should have the opportunity for success? If so, then Opportunities For Learning (OFL) is your place! OFL is looking for educators who are outgoing, energetic, authentic, motivating, and inspiring. 

Who We Are:

Opportunities For Learning (OFL) is a network of free, non-profit public charter schools offering students a flexible, personalized approach to learning. OFL saw the potential that struggling students couldn’t see in themselves. For almost 25 years, OFL has helped more than 150,000 students find their passion and pursue their dreams. OFL believes in fostering the student’s vision; inspiring students inspires us. We believe the student-teacher relationship is critical to developing a young person’s social, emotional, and academic well-being. If you believe this too, you might be the educator we’re looking for.

We are devoted to creating a team of diverse people and encourage anyone who is passionate about talent and recruiting and who is excited about what we do to connect with us! To learn more about our schools, visit us at www.oflschools.org. 

Pay Range:

Location: This role will have regular hours Monday -- Friday 1am -- 4pm, reporting to our Irwindale location Monday -- Thursday and working remotely on Friday. (35 hours / week)

Our Ideal Candidate Will:

• Prepare, organize, and maintain corporate documents and records (i.e., notices, contracts, memos, articles).

• Read, sort, and route incoming mail and email for the designated department, bringing attention to time-sensitive or priority mail and electronic communication as needed.

• Report issues promptly, and take the lead on issue resolution with all parties.

• Produce and updates Weekly Report for various projects and department tracking.

• Consolidate Project Reporting and Tracking across Infrastructure and Development.  

• Create and composes correspondence in concert with the designated department as needed, providing an error-free final product with a minimal number of drafts.

• Review, compare, and prepare various legal documents (i.e., proposals, applications) for confirmation and consistency.

• Act as liaison or representative for designated department(s) in routine administrative and project coordination activities, phone calls, inquiries, or other matters as designated.

• Coordinate travel arrangements, itineraries, meetings, and events for the designated department as needed.

• Review and suggest ways to simplify procedures and improve workflow.

• Provide organizational and clerical support as needed for the designated department.

• Collect data and prepare reports, including conclusions and recommendations.

• Maintain and manage designated department expense reports.

• Arrange conference presentations

• Prepare data and training presentation for varied audiences

• Interface with vendors and outside consultants for project statuses 

• Manage project assignments and resource allocation 

• Communicate regularly and clearly with all necessary departments for updates

• Collaborate with staff members on completing tasks 

• Draft, prepare, distribute, and follow up with various correspondence 

• Participate in other activities at the discretion of the designated department. 

• Assist with other projects, functions, and duties as assigned.

Knowledge, Skills and Abilities Required:

• Ability to identify designated department needs and independently resolve potential problems.

• Ability to make decisions, exercising reasonable independent judgment and discretion with minimal guidance and/or supervision.

• Ability to maintain confidentiality and appropriately disseminate information.

• Ability to follow up on task commitments and give updates as needed.

• Ability to work efficiently under pressure and meet deadlines, while maintaining courtesy and professionalism.

• Excellent written and oral communication skills.

• Excellent organizational skills 

• Attention to detail and a tolerance for working on multiple projects simultaneously 

• Upbeat, positive, outgoing, personable, and able to relate well with diverse populations and age groups 

• High level of proficiency in the use of Microsoft Office programs, especially MS Word, MS Excel, and MS PowerPoint

• Ability to type 50 wpm.

• A commitment to the mission and core values of the Company.

• Excellent verbal and written communication skills.

Education and Experience:

• A four-year college degree. 

• Minimum of five years of related experience.

• Administrative experience at the executive level or equivalent related experience.  Experience in related fields for designated department(s) preferred.