Office Manager

Hippocratic AI is the leading generative AI company in healthcare. We have the only system that can have safe, autonomous, clinical conversations with patients. We have trained our own LLMs as part of our Polaris constellation, resulting in a system with over 99.9% accuracy.

Reinvent healthcare with AI that puts safety first. We’re building the world’s first healthcare‑only, safety‑focused LLM — a breakthrough platform designed to transform patient outcomes at a global scale. This is category creation.

Work with the people shaping the future. Hippocratic AI was co‑founded by CEO Munjal Shah and a team of physicians, hospital leaders, AI pioneers, and researchers from institutions like El Camino Health, Johns Hopkins, Washington University in St. Louis, Stanford, Google, Meta, Microsoft, and NVIDIA.

Backed by the world’s leading healthcare and AI investors. We recently raised a $126M Series C at a $3.5B valuation, led by Avenir Growth, bringing total funding to $404M with participation from CapitalG, General Catalyst, a16z, Kleiner Perkins, Premji Invest, UHS, Cincinnati Children’s, WellSpan Health, John Doerr, Rick Klausner, and others.

Build alongside the best in healthcare and AI. Join experts who’ve spent their careers improving care, advancing science, and building world‑changing technologies — ensuring our platform is powerful, trusted, and truly transformative.

Location Requirement

We believe the best ideas happen together. To support fast collaboration and a strong team culture, this role is expected to be in our Palo Alto office five days a week, unless otherwise specified.

We are looking for a highly organized and proactive Office Manager to oversee the day-to-day operations of our fast-growing startup. This role is critical in ensuring our office runs smoothly, our people are supported, and our culture continues to thrive. The ideal candidate is a self-starter with prior experience in office management, workspace sourcing, and company culture initiatives.

Office Operations

• Oversee and manage daily office operations, ensuring smooth functioning across teams.

• Serve as the main point of contact for office-related inquiries, vendors, and contractors.

• Manage office supplies, equipment, and facilities maintenance.

• Develop and implement efficient office processes and systems.

Office Expansion & Real Estate

• Lead the search and evaluation process for new office spaces to support growth.

• Manage relationships with brokers, landlords, and service providers.

• Oversee office moves, build-outs, and lease negotiations in collaboration with leadership and finance.

Culture & Events

• Own and drive company culture initiatives, creating a positive, inclusive, and engaging work environment.

• Plan and execute company-wide events, offsites, team activities, and celebrations.

• Partner with People/HR team to foster employee engagement and retention through thoughtful programming.

• Act as a cultural ambassador and role model, reinforcing our values in everyday operations.

People Support

• Support onboarding logistics for new hires.

• Partner with People/HR team on onboarding and office initiatives.

• Handle travel coordination or visitor arrangements when needed.
  

• 10+ years of office management, workplace operations, or facilities experience (startup experience strongly preferred).

• Proven experience leading office space searches, lease processes, or expansion projects.

• Demonstrated ability to plan and deliver company-wide events and cultural initiatives.

• Strong organizational skills with excellent attention to detail.

• Exceptional communication and interpersonal skills, with the ability to build trust across all levels of the company.

• Comfort working in a fast-paced, ever-evolving environment.

Be aware of recruitment scams impersonating Hippocratic AI. All recruiting communication will come from @hippocraticai.com email addresses. We will never request payment or sensitive personal information during the hiring process.