Office Manager

What You’ll Do

We are seeking an experienced and proactive Office Manager to oversee day-to-day operations in our Palo Alto office. This role is central to ensuring our workplace is welcoming, efficient, and aligned with our culture. You will manage local office operations, partner closely with the People, IT, and Finance teams, and support cross-office coordination with our Palo Alto, CA and Bellevue, WA locations. This position plays a critical role in office operations, onboarding and off-boarding logistics, facilities oversight, workplace experience, and office-wide event logistics. 

How You’ll Make Impact

Office Operations & Facilities Management 

• Oversee day-to-day office operations for Palo Alto and Bellevue, including supplies, snacks, equipment, vendor coordination, and general workplace upkeep.
• Act as the primary point of contact for property management, maintenance providers, cleaners, and facilities
• Coordinate office maintenance, repairs, and all facilities-related requests.
• Lead space planning and seat-allocation strategy in partnership with IT and People Operations.
• Support all onsite onboarding logistics, including desk setup, building access, badge activation, and welcome kits.
• Track and process quarterly parking reimbursements.
• Own ordering and distribution of company swag and branded items.
• Ensure health, safety, and compliance standards are maintainedacross both locations. 
• Lead onsite engagement programming: team events, celebrations, milestone recognitions, happy hours, and culture-building activities.

Onboarding & Offboarding Logistics 

• Partner with IT to coordinate laptop shipments, in-office equipment setup, and badging/building access.
• Set up desks, welcome kits, and ensure workspace readiness for onsite new hires.
• Maintain the onboarding calendar and coordinate with People Ops to ensure all pre-start requirements are completed before Day 1.
• Coordinate with IT to manage equipment returns for departingemployees, including laptops, monitors, and peripherals, and facilitate return shipping for remote or other office location 

Team Travel & Logistics 

• Coordinate group travellogistics for company-wide onsite events, cross-office gatherings, and office-driven offsites (g. Palo Alto/Bellevue onsite weeks, etc) 
• Partner with EAs,who will manage executive-specific travel. 
• Manage group hotel bookings, vendor negotiations, and travel communications.
• Partner with Finance to monitorbudgets and ensure cost-effective planning. 
• Serve as the cross-functional logisticsliaison to support seamless company or office-wide in-person gatherings. 

What You’ll Bring

• 5+years of experience in workplace operations, office management, facilities, or employee experience roles. 
• Experience managing multi-office operations and/or scaling workplace programs.
• Proven success with vendor management, space planning, and event operations.
• Strong project management skills; able to manage multiple priorities in a fast-moving environment.
• Excellent written and verbal communication skills.
• Ability to work onsite 3days per week (or as business needs require) in Palo Alto. Occasional travel to the Belleveue office may be required. 

Base Salary
The salary range for this role is $100,000-$130,000. Actual compensation may vary based on level, experience, and skillset as assessed in the interview process.