Manage office and facility operations, including vendors, supplies, visitors, shipping, receiving, and workplace systems. Support executives with calendars, travel, expenses, meetings, notes, filings, and confidential information. Coordinate company events, swag, onboarding, and offboarding while maintaining compliance in a security-conscious environment. The role will also help scale facilities, budgets, contracts, administrative support, and conference logistics.
Company Overview
Hybron is an advanced manufacturing company that is building lightweight composites at mass production scale. At Hybron, we have pioneered a new composites manufacturing process that enables complex, high-performance composite parts to be produced 10-100 times faster than traditional manufacturing, at a fraction of the cost.
We recently closed an oversubscribed $25M seed round, are backed by the Northrop Grumman Technology Accelerator, and are rapidly growing to commercialize and mass produce composite products at a scale never seen before. Our current focus is applying our proprietary process to composite artillery shells, solid rocket motor nozzles, gas turbine engine components, and airframes.
If you want to join a rapidly growing company working on cutting edge composites technology while building capabilities for the warfighter and reshoring U.S. manufacturing, then we want to speak with you.
About the Role
This is a full-time, in-person role at our Hawthorne facility. As you will be working at an early-stage deep tech startup, this role will span many different tasks. Along with these high expectations comes the opportunity to significantly influence the development, strategy, and trajectory of a fast-growing startup company. Your work will tangibly impact our company and the composites industry, and you will be able to make rapid professional gains in an environment that encourages growth and innovation.
This is a hands-on role. About half of your time will go to running the office and facility: vendors, supplies, visitors, shipping & receiving, and the systems that keep a growing, security-conscious team productive and compliant. The other half goes to supporting our leadership team: calendars, travel, reservations, expense reports, meetings, notes, filings and the details that let them stay focused on customers, investors, and the team. You’ll report to our CEO and work closely with our leadership team. You’ll also support the company as a whole with company-sponsored events and swag, as well as people functions such as onboarding and offboarding.
This role requires a high-trust, self-starting generalist. You are a great fit if you can operate with autonomy in high-energy, fast-growing companies, are comfortable with ambiguity, and are great at juggling several responsibilities. You excel in prioritizing the important things, and are able to protect focus time on executives’ calendars. If you are highly organized, discreet, and calm under pressure, who take ownership and enjoy building systems in a fast-moving startup, we want you.
What We’re Looking For
Nice to Haves
Growth Opportunity and Targets
As you grow with Hybron, your responsibilities are expected to shift and evolve:
Compensation and Schedule
Benefits
We are an equal opportunity employer and value diversity at our company.
Hybron is an advanced manufacturing company that is building lightweight composites at mass production scale. At Hybron, we have pioneered a new composites manufacturing process that enables complex, high-performance composite parts to be produced 10-100 times faster than traditional manufacturing, at a fraction of the cost.
We recently closed an oversubscribed $25M seed round, are backed by the Northrop Grumman Technology Accelerator, and are rapidly growing to commercialize and mass produce composite products at a scale never seen before. Our current focus is applying our proprietary process to composite artillery shells, solid rocket motor nozzles, gas turbine engine components, and airframes.
If you want to join a rapidly growing company working on cutting edge composites technology while building capabilities for the warfighter and reshoring U.S. manufacturing, then we want to speak with you.
About the Role
This is a full-time, in-person role at our Hawthorne facility. As you will be working at an early-stage deep tech startup, this role will span many different tasks. Along with these high expectations comes the opportunity to significantly influence the development, strategy, and trajectory of a fast-growing startup company. Your work will tangibly impact our company and the composites industry, and you will be able to make rapid professional gains in an environment that encourages growth and innovation.
This is a hands-on role. About half of your time will go to running the office and facility: vendors, supplies, visitors, shipping & receiving, and the systems that keep a growing, security-conscious team productive and compliant. The other half goes to supporting our leadership team: calendars, travel, reservations, expense reports, meetings, notes, filings and the details that let them stay focused on customers, investors, and the team. You’ll report to our CEO and work closely with our leadership team. You’ll also support the company as a whole with company-sponsored events and swag, as well as people functions such as onboarding and offboarding.
This role requires a high-trust, self-starting generalist. You are a great fit if you can operate with autonomy in high-energy, fast-growing companies, are comfortable with ambiguity, and are great at juggling several responsibilities. You excel in prioritizing the important things, and are able to protect focus time on executives’ calendars. If you are highly organized, discreet, and calm under pressure, who take ownership and enjoy building systems in a fast-moving startup, we want you.
What We’re Looking For
- U.S. Person status pursuant to the EAR and ITAR definitions.
- 3+ years of experience in office management, executive assistance, or administrative operations, ideally at a startup or in another fast-paced environment.
- Available to work full-time, Monday–Friday, in person at our Hawthorne facility.
- Exceptional proactive organization and follow-through: you keep many details moving at once and close every loop.
- Excellent prioritization skills, knowing what is urgent and what is important.
- Sound judgment and discretion with confidential, sensitive, and export-controlled information, knowing when to take action and when to ask for clarity.
- Clear, professional written and verbal communication with employees, executives, vendors, and visitors.
- Proficiency with Microsoft 365, and quick to learn new software.
- Calm, service-minded, and resourceful under pressure.
Nice to Haves
- Experience in a defense, aerospace, manufacturing, or other regulated environment, including familiarity with ITAR, CMMC, or visitor control.
- Experience managing facility, IT, or security vendors and service contracts.
- Accounts payable, bookkeeping, or spend-management tool experience.
- Event planning experience.
Growth Opportunity and Targets
As you grow with Hybron, your responsibilities are expected to shift and evolve:
- Build out our workplace as we scale: lead facility expansions and new sites, and own the facilities budget and vendor contracts.
- Hire and lead a small office and facilities team (front desk, facilities, and admin support) as headcount grows.
- Extend your support to new executives as the leadership team grows.
- Take on conference and trade show logistics, including registrations, travel, and shipping booth materials.
Compensation and Schedule
- $70,000 - $95,000 per year
- Significant stock options in the company
- Potential additional compensation
- Mondays – Fridays in-person
Benefits
- Paid time off
- Vacation – 10+ working days per year
- Sick – 5 working days per year
- Hybron observes a generous company-official holiday schedule
- Daily lunches provided by the company
- 401(k) with employer-matched contributions up to 4% of salary
- Healthcare benefits
- Medical insurance – 95% EE, 75% DEP employer contribution
- Dental insurance – 95% EE, 75% DEP employer contribution
- Vision insurance – 95% EE, 75% DEP employer contribution
- Life, short and long-term disability insurance – 100% company covered
We are an equal opportunity employer and value diversity at our company.
Similar Jobs
Digital Media • eCommerce • Information Technology • Marketing Tech • Pet • Retail • Social Media
Provides proactive executive support through calendar, scheduling, travel, meeting preparation, communications, and follow-through. Owns day-to-day office and studio operations, including vendors, supplies, equipment, technology, logistics, and buildout coordination. Creates workflows, documentation, and systems; uses AI and automation to reduce manual work; tracks decisions and commitments; and independently resolves operational issues while escalating appropriately.
Top Skills:
AIAutomation
Machine Learning
Provides executive support to the Partner and President/CGO while managing San Diego office operations. Responsibilities include complex calendar scheduling, expense and timesheet administration, executive travel, client and employee events, vendor and swag management, building access, office supplies, mail, shipping, onboarding, conference room technology, and internal communications. The role requires proactive coordination, discretion, flexibility, and occasional weekend availability within a structured hybrid schedule.
Top Skills:
Generative AiGoogle WorkspaceSlackZoom
Healthtech • Information Technology • Internet of Things
Support the CEO and CBO by managing complex calendars, travel, meetings, expenses, and confidential information. Run San Francisco office operations, including vendors, facilities, supplies, equipment, and onboarding logistics. Coordinate recruiting interviews and candidate communications, maintain headcount and onboarding processes, organize board meetings and team events, and handle ad hoc business operations projects such as procurement, documentation, and internal tooling.
Top Skills:
Applicant Tracking System (Ats)Expense Management ToolsGoogle SheetsGoogle WorkspaceHris ToolsNotionSlackTravel Management Tools
What you need to know about the Los Angeles Tech Scene
Los Angeles is a global leader in entertainment, so it’s no surprise that many of the biggest players in streaming, digital media and game development call the city home. But the city boasts plenty of non-entertainment innovation as well, with tech companies spanning verticals like AI, fintech, e-commerce and biotech. With major universities like Caltech, UCLA, USC and the nearby UC Irvine, the city has a steady supply of top-flight tech and engineering talent — not counting the graduates flocking to Los Angeles from across the world to enjoy its beaches, culture and year-round temperate climate.
Key Facts About Los Angeles Tech
- Number of Tech Workers: 375,800; 5.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Snap, Netflix, SpaceX, Disney, Google
- Key Industries: Artificial intelligence, adtech, media, software, game development
- Funding Landscape: $11.6 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Strong Ventures, Fifth Wall, Upfront Ventures, Mucker Capital, Kittyhawk Ventures
- Research Centers and Universities: California Institute of Technology, UCLA, University of Southern California, UC Irvine, Pepperdine, California Institute for Immunology and Immunotherapy, Center for Quantum Science and Engineering
