The Office Manager/Admin Assistant ensures smooth operations by providing executive support, managing schedules, coordinating meetings, and maintaining office organization.
Lycia Therapeutics is a biotechnology company using its proprietary lysosomal targeting chimera (LYTAC) platform to discover and develop best-in-class therapeutics that degrade extracellular and membrane-bound proteins. These proteins drive a wide range of difficult-to-treat diseases, including autoimmune and inflammatory conditions. Lycia was established in 2019 in collaboration with academic founder and Nobel Laureate Carolyn Bertozzi, Ph.D., professor of chemistry and HHMI investigator at Stanford University. In May 2024, Lycia Therapeutics completed a $106.6 million Series C financing to advance its pipeline of LYTAC extracellular protein degraders to the clinic. Lycia is headquartered in South San Francisco.
Visit https://lyciatx.com/ for more information.
The Role:
The Office Manager/Administrative Assistant at Lycia Therapeutics will play a vital role in ensuring the smooth day-to-day operations of the company while supporting our executive team and nurturing a collaborative workplace culture. This role combines executive-level administrative support with hands-on office management responsibilities. This is a full-time, in-office position, Monday through Friday. The ideal candidate will have at least 3 years of administrative support experience, be detail oriented, resourceful, and proactive, capable of managing complex calendars, coordinating meetings and events, supporting new hire onboarding, and maintaining an organized, welcoming office environment. This is an exciting opportunity to contribute meaningfully to a fast paced, mission driven biotech company.
Key Responsibilities:
- Manage scheduling for CEO and senior leadership team, including managing calendars and coordinating travel arrangements.
- Coordinate logistics and provide administrative support for meetings with the Board, Scientific Advisory Board and other external stakeholders.
- Ensure Lycia’s office space is kept organized and presentable.
- Maintain well-stocked kitchen area and keep track of supply inventory; manage purchasing and vendor relationships for the office.
- Order and maintain general office supplies
- Set up conference rooms and IT equipment for internal meetings
- Sort and distribute mail, packages and deliveries
- Handle outgoing mail and packages
- Manage company wide employee events such as offsite gatherings, monthly birthday celebrations, happy hours, etc.
- Nurture the company culture and environment.
- Greet and check in visitors, ensuring a professional and welcoming experience
- Ensure new hires are set for their first day – work with the hiring manager and HR to organize new hire desk space needs, company SWAG, etc
The Office Manager, Administrative Assistant owns the full scope of responsibilities outlined below and is the sole individual accountable for their execution.
Executive and Administrative Support:
Office Management Responsibilities:
Requirements:
- Bachelor’s degree or equivalent experience.
- Minimum 3 years administrative support experience.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills with the ability to prioritize tasks effectively.
- Exceptional communication and interpersonal skills.
- High level of discretion and professionalism in handling confidential information.
- Ability multitask and to work independently and collaboratively in a fast-paced environment.
- Experience recognizing needs, solving problems, and anticipating issues
- Flexibility and adaptability to changing priorities and demands.
- Early stage biotech company experience is preferred
- Strong proficiency with Microsoft Office and familiarity with Office 365
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Lycia and other biotech companies have recently noticed an increase in email and social media scams targeting job candidates in our industry. Please note Lycia will post any legitimate job openings directly on our website or through our recruitment partner, Lever. If you wish to verify the legitimacy of a job opening, you may contact us.
Top Skills
Microsoft Office Suite
Office 365
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