Manages daily Los Angeles office operations, reception, supplies, facilities coordination, mail, equipment, events, and travel arrangements. Provides calendar, scheduling, administrative, and project support to senior leadership while handling confidential matters with discretion. Serves employees, visitors, vendors, and executives, maintaining a professional, organized, and welcoming workplace.
Position Summary
The Office & Executive Coordinator is responsible for ensuring the smooth day-to-day operation of the Los Angeles office while providing administrative, organizational, and logistical support to senior leadership. This role serves as a key point of contact for employees, visitors, vendors, and executives, helping maintain an efficient, professional, and welcoming work environment.
Key Responsibilities
Office Operations & Administration
- Serve as a point of contact for visitors, employees, and vendors.
- Cover reception as needed.
- Schedule and coordinate meeting rooms.
- Oversee day-to-day office operations to ensure smooth functioning.
- Order, stock, and track office supplies, snacks, and equipment.
- Coordinate incoming and outgoing mail, packages, and deliveries.
- Ensure office equipment is maintained and in good working order.
- Perform ad hoc administrative tasks including errands, couriering documents, and setting up or clearing meeting rooms.
- Liaise with building management regarding repairs, maintenance, security, and facility-related matters.
- Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
- Coordinate office events, celebrations, employee engagement initiatives, and team-building activities.
- Help foster a positive, inclusive, and well-organized office environment.
Executive Support
- Provide administrative support by managing calendar, scheduling meetings, and coordinate appointments.
- Assist with special projects and executive initiatives.
- Support confidential and sensitive matters with professionalism and discretion.
Qualifications
- Minimum 2 years of experience in office administration, office coordination, executive assistance, or a related field.
- Experience supporting senior leaders in a fast-paced environment.
- Strong knowledge of Microsoft Office (Word, Excel, PowerPoint) and the ability to learn new software and systems.
- Excellent organizational, multitasking, and time management skills.
- Strong verbal and written communication skills.
- Ability to work independently with minimal supervision.
- High level of professionalism, discretion, and confidentiality.
Skills & Attributes
- Strong interpersonal and relationship-building skills.
- Exceptional attention to detail and organizational abilities.
- Ability to prioritize competing demands and work under pressure.
- Proactive, resourceful, and solutions-oriented.
- Team player with a positive and service-oriented attitude.
- Ability to anticipate needs and take initiative.
- Flexible and adaptable in a dynamic environment.
The base salary range for this full-time position is $40,000 to $50,000 USD. DNEG salary ranges are determined by function, department, level and location. An individual's pay within a given range is determined by their transferrable or job-related skills and work experience. Salary ranges are modified from time to time based on external market data collected through our third-party surveys.
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What you need to know about the Los Angeles Tech Scene
Los Angeles is a global leader in entertainment, so it’s no surprise that many of the biggest players in streaming, digital media and game development call the city home. But the city boasts plenty of non-entertainment innovation as well, with tech companies spanning verticals like AI, fintech, e-commerce and biotech. With major universities like Caltech, UCLA, USC and the nearby UC Irvine, the city has a steady supply of top-flight tech and engineering talent — not counting the graduates flocking to Los Angeles from across the world to enjoy its beaches, culture and year-round temperate climate.
Key Facts About Los Angeles Tech
- Number of Tech Workers: 375,800; 5.5% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Snap, Netflix, SpaceX, Disney, Google
- Key Industries: Artificial intelligence, adtech, media, software, game development
- Funding Landscape: $11.6 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Strong Ventures, Fifth Wall, Upfront Ventures, Mucker Capital, Kittyhawk Ventures
- Research Centers and Universities: California Institute of Technology, UCLA, University of Southern California, UC Irvine, Pepperdine, California Institute for Immunology and Immunotherapy, Center for Quantum Science and Engineering
