Office Coordinator

Office Coordinator

Rexford Industrial is seeking a highly organized, proactive, and service-oriented Office Coordinator to join our Human Resources team. This role is responsible for supporting daily office operations, coordinating workplace services across multiple locations, and creating a welcoming and engaging employee experience.

The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced environment. We are looking for someone who enjoys supporting others, takes initiative, and brings a positive, solutions-focused approach to their work.

Location: Costa Mesa, CA | On-site 

Work Arrangement: This is a fully in-office position requiring five days per week at our Costa Mesa office, with travel to our Brentwood (Los Angeles) office at least twice per month. Remote and hybrid work arrangements are not available for this role.

Key Responsibilities

• Oversee daily office operations, including office upkeep, inventory management, supply ordering, mail distribution, and workplace organization.
• Coordinate office services across multiple locations, including weekly employee lunches, vendor management, and workplace needs.
• Serve as the primary point of contact for building management, maintenance requests, vendor access, and office-related communications.
• Manage administrative and financial processes, including purchasing card reconciliations, expense tracking, parking access, and visitor validations.
• Support employee engagement initiatives, including RexSocial, RexForGood, companywide events, and in-office celebrations.
• Coordinate event logistics, including catering, conference room reservations, setup, and cleanup.
• Assist with new hire onboarding, workspace preparation, and general HR administrative projects.
• Support workplace safety procedures, emergency preparedness, and building security coordination.
• Identify opportunities to improve office processes, efficiency, and the overall employee experience.
• Visit the Brentwood office at least twice per month to provide on-site support, assist with HR and office operations.

Qualifications

• Previous experience in office coordination, administrative support, hospitality, or a related role.
• Associate's or bachelor's degree preferred, or equivalent relevant experience.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Excellent interpersonal and communication skills with a positive, service-oriented attitude.
• Proactive problem-solving skills, adaptability, and ability to work independently.
• Experience coordinating vendors, office services, or employee events preferred.
• Proficiency in Microsoft Office; experience with Canva, Awardco, Smartsheet, and Qualtrics is a plus.
• Ability to exercise sound judgment and maintain confidentiality.

Compensation:

Rexford Industrial's reward plan includes great compensation packages, bonus eligibility, and long-term stock incentives. The expected hourly rate range for this role is $27.88 to $36.06 (annualized equivalent $58,000 to $75,000), with a 10% discretionary annual bonus target and stock grant eligibility.* The actual hourly rate and total compensation offered depend on a variety of factors, which include, without limitation, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location where the job will be performed. The final hourly rate and total compensation will be described in any offer letter.

ADA Requirements: The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands: While performing the duties of this job, the employee is required to stand; walk; sit for extended periods of time; use hands to feel, handle, or type; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move or carry up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. Additionally, employee may be required to drive to a property, walk on uneven ground, walk through a construction site, be exposed to dust or fumes and work around machinery or equipment.